Booking Office Assistant C

McGill University; Montreal (administrative region); On-site; CAD 23,000 - 26,000; Part time

Job summary

McGill University’s Booking Office, Performance seeks a part-time AMUSE student to assist with front-desk inquiries, data entry, and basic office tasks. Under supervision, greet visitors, route questions, and support band and choir administration. Maintain organized files and draft emails from templates.

Proficiency in Word, Excel, Outlook required; familiarity with Moneris payments is a plus. Must be a music student and Work Study eligible.

Qualifications

• Dynamic, enthusiastic with strong interpersonal skills.
• Good communication in person and via email.
• Strong organizational skills and attention to detail.
• Able to work independently and as part of a team.
• Knowledge of music and instrumental/vocal ensembles.
• Familiar with Word, Excel, Access, Outlook, DocuSign; Moneris payments.
• Retail/marketing experience is an asset; basic French is an asset.
• Must be a music student; eligible for Work Study.

Responsibilities

• Greet general inquiries and direct to the Booking Office Supervisor.
• Collects and enters data into established databases.
• Filing and archiving telephone and email correspondence.
• Word processing: formatting, labeling, spellchecking, emails from templates.
• Prepare forms, exams, marketing materials and emails.
• Assist with Band and Choir clinic administration.
• Maintain a clean, orderly work area.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Teamwork

Music knowledge

Basic French (asset)

Work Study eligible

Education

High School Diploma

2 Years Related Experience

Tools

Microsoft Word

Excel

Access

Outlook

DocuSign

Moneris terminals

Job description

Hiring Unit:

Booking Office, Performance

Position Summary:

Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed tasks with minimal complexity and precise instruction. Positive attitude while greeting and answering general inquiries. This includes answering general inquiries and directing queries to the Booking Office Supervisor. Collects and enters data into established databases. Filing and Archiving Telephone and email correspondence as needed Performs basic word processing function such as document formatting, labelling, spellcheck and drafting emails from template. Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning and photocopying. Assist with Band and Choir clinic administration (tbc 22-23 academic year). Maintain immediate work are in a clean and orderly fashion. The above is representative and not a complete and detailed list of tasks.

Other Qualifying Skills and/or Abilities

Dynamic and enthusiastic with strong interpersonal skills. Good communication in person and via email. Demonstrated organizational skills and strong attention to detail. Enjoys working independently and as part of a team. In-depth knowledge of music and instrumental/vocal ensembles. Knowledge of Microsoft Word, Excel, Access, Outlook, DocuSign, Processing payments using Moneris terminals. Previous experience in retails and marketing is an asset. Basic French is an asset. Must be a music student.

Must be eligible for Work Study.

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $17.17

Estimated Number of Work Hours per Week:

5 (Part time)

Position Start Date:

2026-09-17

Position End Date:

2027-05-01

Deadline to Apply:

2026-09-20

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].