Office Assistant C (Admissions - Music)

McGill University; Montreal (administrative region); On-site; CAD 20,000 - 28,000; Part time

Job summary

McGill University is seeking an Admissions Assistant for the Schulich School of Music. The role supports the Admissions Office, handling information requests and coordinating communications and assessments with applicants. It requires strong interpersonal and organizational skills.

The position is part-time, on campus in Montreal, with a start date in 2026. The AMUSE collective agreement applies, and flexibility for multiple duties is expected.

Qualifications

• High School Diploma and 2 years related experience.
• Proficiency with Word and Excel; strong organizational abilities.

Responsibilities

• Provide accurate information regarding admissions requirements, deadlines, procedures, supporting documentation and other student information for undergraduate and graduate levels.
• Respond to routine inquiries from prospective students, applicants, families, and stakeholders via email, online systems, phone, in person and virtual platforms.
• Escalate complex inquiries to Admissions Officer or appropriate staff.
• Review and verify completeness of digitally submitted materials and identify missing documentation.
• Assist with preparation and distribution of routine admissions communications via approved channels.
• Assist with administration of auditions, interviews, portfolio reviews and other admissions assessments.
• Support admissions by processing recommendations and decisions.
• Prepare undergraduate scholarship offer letters and assist with related communications.
• Assist with special projects and other administrative duties.

Skills

Interpersonal skills

Communication

Organizational skills

Time management

Independent worker

Education

High School Diploma

Tools

Microsoft Word

Excel

Job description

Hiring Unit: Schulich School of Music - Admissions

Position Summary: The Admissions Assistant plays a key role in supporting the Admissions Office at the Schulich School of Music. Under the direction of Admissions and Recruitment Officer, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instructions.

Key Responsibilities

• Provide accurate information regarding admissions requirements, deadlines, application procedures, supporting documentation and other relevant student information (for both undergraduate and graduate levels at the Schulich School of Music).
• Respond to routine inquiries from prospective students, applicants, families, and other stakeholders by email, online systems, telephone, in person and virtual service platforms.
• Escalate complex or sensitive inquiries to Admissions Officer or appropriate staff members.
• Reviews and verifies the completeness of digitally submitted application materials and identify missing documentation for follow-up.
• Assist with the preparation and distribution of routine admissions communications through approved digital channels.
• Assist with the administration of auditions, interviews, portfolio reviews, and other admissions assessment activities.
• Support admissions by processing admissions recommendations and decisions.
• Prepare undergraduate scholarship offer letters and assist with related communications to admitted students, ensuring accuracy, completeness, and adherence to established deadlines and procedures.
• Assist with special projects and other administrative duties as assigned.

Other Qualifying Skills and/or Abilities

• Dynamic and enthusiastic individual with exceptional interpersonal skills and a customer-focused approach.
• Strong verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
• Proven organizational and time-management skills, with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Self-motivated and adaptable, with the ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated knowledge of music, including instrumental and vocal ensembles, repertoire, and performance activities.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Basic proficiency in French is considered an asset.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

High School Diploma 2 Years Related Experience

Hourly Salary: (AMUSE C) $17.17

Estimated Number of Work Hours per Week: 20 (Part time)

Position Start Date: 2026-09-28

Position End Date: 2026-10-26

Deadline to Apply: 2026-09-22

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

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