Office Assistant C (Exams/Packing Room), Non-Student

McGill University; Montreal (administrative region); On-site; CAD 33,062,000 - 37,195,000; Part time

Job summary

McGill University’s Office for Student Accessibility & Achievement seeks a part-time clerical assistant. Responsibilities include data entry, handling inquiries, organizing exams, invigilation, and maintaining supplies. The role requires meticulous data handling and strong customer service in a bilingual context.

Start date is September 24, 2026 with a 20-hour work week, extending through October 23, 2026. Open to non-students; hours vary with exam priorities and requirements.

Qualifications

• Demonstrated ability to prioritize.
• Ability to work independently while taking some direction.
• Must be customer-focused and service-oriented, assisting all clients with tact and diplomacy while maintaining a professional manner.
• Demonstrated resourcefulness and ability to clearly receive, retain and transmit information with diverse stakeholders.
• Must be accurate with superior attention to detail.
• Proven ability to work autonomously and as a member of a team.
• Excellent problem-solving skills and ability to handle stressful situations.
• Strong organizational skills with multi-tasking and meeting deadlines.
• Discretion in handling confidential information.
• Proficiency with MS Word, Excel and Outlook.

Responsibilities

• Perform clerical duties including data entry and document verification.
• Respond to general inquiries and complete administrative forms.
• Assist with organization of exams and invigilation; maintain records and supplies.
• Sort and prepare exams for distribution and delivery; manage inventory.

Education

High School Diploma

Tools

MS Word

Excel

Outlook

Job description

Hiring Unit

The Office for Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services.

Position Summary

Performs various clerical duties including data entry, support of administrative activities, and verifying documents. Responds to general inquiries. Completes administrative forms, keeps records, inputs and verifies data. Assists with the organization of exams and invigilation. Maintains inventory of supplies. Sorts and prepares exams for distribution and delivery.

Other Qualifying Skills and/or Abilities

• Possess an understanding of and sensitivity to the needs of students with disabilities.
• Demonstrated ability to prioritize.
• Ability to work independently while taking some direction.
• Must be customer-focused and service-oriented, assisting all clients with tact and diplomacy while maintaining a professional manner and appearance at all times.
• Demonstrated resourcefulness and ability to clearly receive, retain and transmit information with a proven ability to communicate clearly, efficiently, effectively and respectfully with diverse stakeholders.
• Must be accurate and possess superior attention to detail.
• Demonstrated ability to provide support for various administrative activities.
• Proven ability to work autonomously and as a member of a team.
• Excellent problem-solving skills, demonstrated ability to assess and appropriately react in stressful situations.
• Strong organizational skills with ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.
• Proven discretion in dealing with confidential information.
• Demonstrated ease with technological applications with a proven ability to work in a PC environment using, MS Word, Excel and Outlook.

Up to 40 hours per week, depending on operational needs.

Knowledge of French and English

McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (Fluent) on a scale of 0-4.

Anticipated Start Date: September 24, 2026

Schedule: Will vary based on exams and other priorities; Additional time may be required.

Open to Non-Students only

Minimum Education and Experience

High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $24.00 Estimated Number of Work Hours per Week: 20 (Part time) Position Start Date: 2026-09-24 Position End Date: 2026-10-23 Deadline to Apply: This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.