Office Assistant C (Graduate Studies - Schulich)

McGill University; Montreal (administrative region); On-site; CAD 20,000 - 28,000; Part time

Job summary

McGill University’s Schulich School of Music seeks a part-time Student Services Assistant to support front desk operations and graduate student services. You will respond to inquiries, assist with scheduling, and help coordinate comprehensive exams and recitals under supervision.

The role requires strong organizational skills, good communication, and basic knowledge of Word/Excel. English proficiency is required; knowledge of French is an asset.

Qualifications

• High School Diploma is required.
• 2 Years Related Experience required or preferred.
• Knowledge of English is essential; basic French is an asset.

Responsibilities

• Front counter coverage, respond to general enquiries.
• Assist in organizing and scheduling.
• Comprehensive Exams, general exams and Exam Recitals for graduate students.
• Follow up with examiners regarding assessment and evaluation.
• Collect payroll data and prepare entries.
• Prepare letters for approval (scholarships, immigration papers).
• Assist with missing documents from students.
• Email correspondence and respond to enquiries, follow up as needed.
• Direct graduate students to appropriate resources.
• Prepare files for archives.
• Other duties related to Graduate Studies.

Skills

Interpersonal skills

Communication

Organizational skills

Attention to detail

Independent worker

Team player

Music knowledge

French (basic)

Education

High School Diploma

2 Years Related Experience

Tools

Microsoft Word

Excel

Job description

Hiring Unit: Student Services - Schulich School of Music

Position Summary: Under the direction of the Manager of Student Services, Schulich School of Music, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity, and the incumbent performs them using general instruction.

Key Responsibilities

• Front counter coverage, respond to general enquiries
• Assist in organizing and scheduling
• Comprehensive Exams, general exams and Exam Recitals for graduate students
• Follow up with examiners regarding assessment and evaluation
• Collects data and prepare entries for payroll
• Prepares letters for approval (could be for scholarships, immigration papers, etc).
• Assists with the follow-up of missing documents from students.
• Email correspondence, respond to enquiries, follows up as needed
• Direct graduate students to appropriate resources
• Prepare files for archives
• Other duties related to Graduate Studies

Other Qualifying Skills and/or Abilities

• Dynamic and enthusiastic with strong interpersonal skills.
• Good communication in person and via email.
• Demonstrated organizational skills and strong attention to detail.
• Enjoys working independently and as part of a team.
• In-depth knowledge of music and instrumental/vocal ensembles.
• Knowledge of the McGill University, Schulich School of Music graduate programs is an asset.
• Knowledge of Microsoft Word, Excel.
• Basic French is an asset.

Minimum Education and Experience

• High School Diploma
• 2 Years Related Experience

Hourly Salary: (AMUSE C) $17.17

Estimated Number of Work Hours per Week: 15 (Part time)

Position Start Date: 2026-10-01

Position End Date: 2026-11-30

Deadline to Apply: 2026-09-23

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

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