Office Assistant- Class Scheduling team

McGill University; Montreal (administrative region); On-site; CAD 19,000 - 27,000; Part time

Benefits offered by this job

AMUSE collective agreement

Job summary

McGill University in Montreal, QC is seeking an administrative support specialist for the Class Scheduling team. The role involves data entry, record maintenance, and routine scheduling tasks to ensure accurate information and smooth daily operations.

Part-time position (20 hours/week) with an AMUSE hourly wage of CAD 16.85, starting 2026-07-30 and ending 2027-05-31; there is a deadline of 2026-08-12 to apply.

Qualifications

• High school diploma is required.
• At least 1 year of related scheduling or administrative experience.

Responsibilities

• Enter, update, and verify scheduling and academic data in Banner, Minerva, and scheduling software.
• Maintain and update spreadsheets, reports, and tracking documents using Microsoft Excel.
• Search Banner and scheduling systems to identify classroom availability and retrieve scheduling information.
• Verify the accuracy and completeness of data and report discrepancies as required.
• Prepare, maintain, and update administrative records, documentation, and electronic files.
• Assist with the organization and maintenance of scheduling-related documentation and reference materials.
• Respond to routine administrative inquiries and refer more complex requests to the appropriate team member.
• Provide general administrative support to the Class Scheduling team, including other related duties as assigned.

Skills

Data entry

Administrative support

Excel

Education

High School Diploma

1 Year Related Experience

Tools

Banner

Minerva

Scheduling software

Job description

Job Summary

Under the direction of the immediate supervisor, the incumbent provides administrative support to the Class Scheduling team by assisting with data entry, record maintenance, and routine scheduling-related activities. Working in accordance with established procedures and guidelines, the incumbent helps ensure the accuracy of scheduling information and supports the efficient day-to-day operations of the unit.

Main Responsibilities

• Enter, update, and verify scheduling and academic data in Banner, Minerva, and scheduling software.
• Maintain and update spreadsheets, reports, and tracking documents using Microsoft Excel.
• Search Banner and scheduling systems to identify classroom availability and retrieve scheduling information.
• Verify the accuracy and completeness of data and report discrepancies as required.
• Prepare, maintain, and update administrative records, documentation, and electronic files.
• Assist with the organization and maintenance of scheduling-related documentation and reference materials.
• Respond to routine administrative inquiries and refer more complex requests to the appropriate team member.
• Provide general administrative support to the Class Scheduling team, including other related duties as assigned.

The list of functions described above is representative and is not intended to be a complete and detailed list of all duties that may be assigned. The incumbent may be required to perform other related duties consistent with the nature and level of the position.

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

High School Diploma 1 Year Related Experience

Hiring Details

Hourly Salary: (AMUSE B) $16.85

Estimated Number of Work Hours per Week: 20 (Part time)

Position Start Date: 2026-07-30

Position End Date: 2027-05-31

Deadline to Apply: 2026-08-12

This position is covered by the AMUSE collective agreement.

Equal Opportunity Employer

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community.

We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

About McGill University

Located in one of the world's great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world's most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada's greenest employers, and is a top Montreal Employer.

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