Billing Administrator

Gateway Mechanical; Edmonton; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Employee Assistance Program

Supportive team environment

Opportunity for the temporary position

Job summary

Gateway Mechanical is seeking a Billing Administrator based in Edmonton to manage high-volume billing and invoicing, review work orders, and ensure accuracy and timely issuance of invoices. You’ll post invoices, prepare final invoice-ready documents, and support auditing with precise billing notes.

The role demands strong attention to detail, excellent organizational skills, and the ability to work with service and administrative teams in a fast-paced environment.

Qualifications

• 1–2 years of billing, invoicing, or high-volume data entry is an asset.
• Proficient with Excel/Word and MS Office applications.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Team-oriented with strong communication abilities.

Responsibilities

• Prepare, review, and process high-volume billing and invoicing.
• Acquire and prepare work orders for billing.
• Post invoices and distribute them to customers.
• Prepare invoices through the final “invoice ready” stage.
• Create credit memos and correct billing errors.
• Prepare files for auditing and maintain accurate customer billing notes.
• Complete job journaling between work orders when corrections are required.
• Create unbilled and work order reports.
• Maintain customer portals and upload invoices as required.
• Prepare and distribute monthly full-coverage lists.
• Ensure previous months are closed and ready for invoicing.
• Communicate service setup issues and billing requirements to team members.
• Support the billing team with additional administrative and reporting tasks as needed.

Skills

Excel

Attention to detail

Time management

Communication

Teamwork

Education

High School Diploma

Tools

Microsoft Office

Job description

Keep the numbers moving. Keep the business running.

At Gateway Mechanical, our people are at the heart of everything we do. As a leading commercial and industrial HVACR service provider, we handle more than 40,000service calls each year across Western Canada. Behind every successful service call is a team of people making sure the details are taken care of — and that’s where you come in.

We’re looking for a Billing Administrator who is organized, detail-oriented, and comfortable working in a fast-paced, high-volume environment. In this role, you’ll help ensure our billing is accurate, timely, and ready to go, while working closely with our service and administrative teams.

What You’ll Do

• Prepare, review, and process high-volume billing and invoicing
• Acquire and prepare work orders for billing
• Post invoices and distribute them to customers
• Prepare invoices through the final “invoice ready” stage
• Create credit memos and correct billing errors
• Prepare files for auditing and maintain accurate customer billing notes
• Complete job journaling between work orders when corrections are required
• Create unbilled and work order reports
• Maintain customer portals and upload invoices as required
• Prepare and distribute monthly full-coverage lists
• Ensure previous months are closed and ready for invoicing
• Communicate service setup issues and billing requirements to team members
• Support the billing team with additional administrative and reporting tasks as needed

What You Bring

• 1–2 years of experience in billing, invoicing, or high-volume data entry is an asset
• High School Diploma
• Intermediate to advanced proficiency with Microsoft Excel, Word, and other Microsoft Office applications
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable managing multiple priorities and deadlines
• A team-oriented approach with strong communication skills

Why Join Gateway Mechanical Services?

Founded in 1968, Gateway Mechanical is a privately owned leader in the commercial and industrial HVACR industry. Our local branch teams are supported by experienced professionals across HVAC, Refrigeration, Plumbing/Gas Fitting, Sheetmetal, Electrical, Engineering, and Project Management.

When you join our team, you become part of an organization that values its people and provides opportunities to grow.

What we offer:

• Employee Assistance Program
• Supportive team environment
• Opportunity for the temporary position to transition into a full-time role

Ready to Make an Impact?

If you’re someone who enjoys keeping things organized, solving billing issues, and making sure the details are right, we’d love to hear from you.

The future is bright. Come grow with us!