Billing & Contracts Administrator

Environmental 360 Solutions; Aurora; On-site; CAD 52,000 - 76,000; Full time

Job summary

Environmental 360 Solutions Ltd. (E360S) in Aurora, ON, is hiring a Billing & Contracts Administrator to manage the order-to-cash process, including billing, credit and collections, and cash applications.

You will ensure accurate invoicing across multiple cycles and maintain timely revenue recognition. The role requires detail-oriented, analytical individuals with strong communication and ERP/Microsoft Office proficiency, capable of working independently in a fast-paced environment.

Qualifications

• Strong attention to detail and high accuracy.
• Effective time management and organizational skills.
• Ability to work efficiently and independently.
• Strong analytical and problem-solving skills.
• Ability to communicate with all levels of the organization in a professional manner.
• Experience with ERP systems and Microsoft Office.

Responsibilities

• Complete daily, weekly, monthly and temporary customer billing per policies.
• Compile billing documentation for audit readiness.
• Support AR and collections by following up on outstanding accounts.
• Verify routes closed and route audit reports reviewed.
• Review unbilled revenue reports for accuracy.
• Send invoices, statements, and adjustments via email and mail.
• Ensure intercompany transactions clear before month-end.
• Research and resolve billing issues and process adjustments as needed.
• Respond to customer inquiries and update account information as required.
• Set up new customers and update service levels and terms per contracts.

Skills

Attention to detail

Time management

Independent work

Analytical skills

Communication skills

Microsoft Office

ERP systems

Education

Accounting/Finance diploma or degree

Tools

ERP systems

Microsoft Office

Job description

Position Title: Billing & Contracts Administrator

Location: Aurora, On.

At Environmental 360 Solutions Ltd. (E360S), we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.

Position Overview:

The Billing & Contracts Administrator will work with a team responsible for the order to cash process, including credit, collections, billing and cash application. This role is accountable for the accurate and timely processing of customer invoices for various billing cycles, ensuring that all revenue is recorded in the applicable billing period.

Key Responsibilities:

• Complete daily, weekly, monthly and temporary customer billing in accordance with company policies and parameters
• Compile required billing documentation as required for audit
• Support the accounts receivable and collections process by following up on outstanding customer accounts and assisting with payment-related inquiries.
• Verify that all routes have been closed and route audit reports were reviewed
• Review unbilled revenue report for accuracy and completeness
• Send customer invoices/statements/adjustments via email and regular mail
• Ensure that intercompany transactions are cleared before month end, identify and advise of any discrepancies
• Research and resolve billing issues
• Process billing adjustment as required
• Respond to customer inquiries
• Contact customers and update account info as needed
• Set up new customers/update existing customer information, including service level changes, updating terms and cancellations in accordance with customer contracts and company credit policy
• Monitor company billing system for proper account set-up and activity flow
• Perform other accounts receivable related duties and responsibilities as required

Qualifications:

• Strong attention to detail and high level of accuracy
• Effective time management and organizational skills
• Ability to work efficiently and independently
• Strong analytical and problem-solving skills
• Team player with positive attitude who takes initiative and has a strong work ethic
• Strong interpersonal and communication skills (both written as well as verbal) with the ability to communicate with all levels of the organization in a professional, competent manner
• Computer literacy, including effective working skills with Microsoft Office
• Experience with ERP systems
• Minimum 1 year experience in billing, accounts receivable or a similar role
• Enrolled in or Completed a Post-Secondary Degree or Diploma in Accounting/Finance or related discipline is preferred but not required
• Bilingual (English and French) would be considered an asset

Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.