Bilingual Senior Executive Assistant | Calendar & Travel

TAG HR; Ottawa; Sur place; CAD 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

Pension plan

Comprehensive benefits

Résumé du poste

TAG HR in Ottawa seeks an experienced Executive Assistant to provide high-level support to an Executive and Division. You will manage calendars, coordinate meetings, and prepare executive-level documents while handling confidential information.

You will assist with budgets, travel arrangements, and bilingual communications in English and French, collaborating with internal teams and stakeholders across the organization.

Qualifications

• Post-secondary diploma in Business Administration, Office Administration or related field, or equivalent.
• Minimum 3 years of experience providing administrative and executive support, preferably to senior leadership.
• Bilingual in English and French with strong written and oral communication skills in both languages.
• Experience coordinating executive calendars, meetings, committees and competing priorities.
• Proficiency with MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Experience with financial reporting and administrative financial processes; familiarity with Dynamics 365 BC is an asset.

Responsabilités

• Provide comprehensive administrative support to an Executive and Division; coordinate day-to-day activities and priorities.
• Manage the Executive's calendar; schedule meetings and adjust priorities as required.
• Coordinate committee and working group meetings; prepare agendas and minutes; track actions.
• Monitor deadlines; maintain follow-up systems; ensure deliverables on time.
• Draft, edit and prepare executive-level correspondence, reports and presentations.

Connaissances

Bilingual English & French

Calendar management

Meeting coordination

Communication skills

Discretion & confidentiality

Formation

Post-secondary diploma in Business Administration or Office Administration

Outils

Microsoft Office 365

Microsoft Dynamics 365 BC (asset)

Description du poste

TAG HR in Ottawa seeks an experienced Executive Assistant to provide high-level support to an Executive and Division. You will manage calendars, coordinate meetings, and prepare executive-level documents while handling confidential information.

You will assist with budgets, travel arrangements, and bilingual communications in English and French, collaborating with internal teams and stakeholders across the organization.