Bilingual Executive Assistant

Insight Global; Montreal; On-site; CAD 41,000 - 48,000; Full time

Job summary

Insight Global in Montreal is seeking a Bilingual Executive Assistant & Site Coordinator to provide high‑level executive support and coordinate the Montreal office. You will manage complex scheduling, meetings, reports, expenses, and site initiatives.

This role requires full bilingual fluency in French and English, discretion with confidential information, and the ability to work independently while building cross‑team relationships.

Qualifications

• Fully bilingual in French and English with strong speaking, reading and writing.
• Experience as an executive assistant, senior admin, or office manager.
• Proven ability to manage complex calendars and competing priorities.
• Discretion and sound judgment handling confidential information.
• Strong organization and multitasking to manage multiple priorities.
• Clear interpersonal and diplomatic communication across teams.
• Proactive, independent, and comfortable in a visible role.

Responsibilities

• Manage complex executive scheduling and calendar priorities.
• Handle confidential information with discretion and good judgment.
• Coordinate meetings, presentations, reports, expenses, invoices, and admin tasks.
• Prioritize requests and determine urgent actions.
• Serve as a key contact for Montreal office initiatives.
• Coordinate employee events, vendor relations, budgets, and logistics.
• Support health and safety, francization, emergency preparedness, and site committees.
• Collaborate across units to address site needs and employee experience.
• Proactively solve problems and work with minimal direction.

Skills

Bilingual (Fr–En)

Executive assistant experience

Calendar management

Confidentiality

Organizational skills

Communication skills

Job description

Contract: 12 months possibility of extension

Pay Rate: $30-35

JOB DESCRIPTION

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Responsibilities

• Manage complex executive scheduling and competing calendar priorities.
• Handle confidential information with discretion and sound judgment.
• Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.
• Prioritize requests and determine what requires immediate attention.
• Act as a key point of contact for Montreal office initiatives and activities.
• Coordinate employee events, engagement activities, vendors, budgets, and logistics.
• Support health and safety, francization, emergency preparedness, and other site committees.
• Partner across business units to address site needs and support employee experience.
• Proactively solve problems and operate independently with minimal direction.

REQUIRED SKILLS AND EXPERIENCE

• Fully bilingual in French and English, with strong professional speaking, reading, and writing skills.
• Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.
• Demonstrated experience managing complex calendars and competing priorities.
• Exceptional confidentiality, discretion and judgment, particularly when handling executive information.
• Strong organizational and multitasking skills with the ability to manage several priorities simultaneously.
• Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or escalating an issue.
• Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units.
• Highly proactive and resourceful with a problem-solver mindset. Comfortable figuring things out independently rather than relying on extensive direction.
• Comfortable working in a highly visible, people-facing role.

NICE TO HAVE SKILLS AND EXPERIENCE

• Previous experience supporting a senior executive or GM-level leader.
• Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important.
• Office Manager or Site Coordinator experience supporting a large employee population.
• Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming.
• Experience managing vendors, event budgets, invoices, expenses, and logistics.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

*Artificial Intelligence tools are used to assist in screening and assessing applicants for this position