Bilingual Executive Assistant — Health & Dental Ops

Medavie; City of Moncton; Hybrid; CAD 46,000 - 67,000; Full time

Benefits offered by this job

Health and dental coverage

Flexible work environment

Professional development

Job summary

Medavie in Canada seeks an Administrative Assistant to support the VP, Health and Dental Operations. The role manages calendars, coordinates meetings, and plans key events with internal and external stakeholders in a hybrid environment.

You will handle confidential information with discretion, prepare meeting materials, and ensure smooth executive operations. A bilingual English/French capability is required to collaborate across teams.

Qualifications

• Post-secondary diploma or degree in administration or communications with 5+ years of relevant work experience.
• At least 2 years in an administrative support role with calendar management and meeting coordination.
• Experience supporting senior leaders in a fast-paced environment is an asset.
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal and written communications, bilingual English/French, in a hybrid setting.

Responsibilities

• Provide confidential administrative support to the Vice President, Health and Dental Operations.
• Manage complex calendars, scheduling changes, and day-to-day coordination.
• Coordinate meetings end-to-end, including agendas and materials.
• Liaise with external clients and consultants to schedule meetings and maintain responsiveness.
• Support planning of key events and leadership meetings with logistics and materials.

Skills

Calendar management

Meeting coordination

Executive support

Bilingual English/French

Hybrid work adaptation

Education

Post-secondary diploma/degree in administration or communications

Tools

Microsoft Office

Virtual meeting platforms

Job description

Medavie in Canada seeks an Administrative Assistant to support the VP, Health and Dental Operations. The role manages calendars, coordinates meetings, and plans key events with internal and external stakeholders in a hybrid environment.

You will handle confidential information with discretion, prepare meeting materials, and ensure smooth executive operations. A bilingual English/French capability is required to collaborate across teams.