Bilingual Executive Assistant & Montreal Office Coordinator

Insight Global; Montreal; On-site; CAD 41,000 - 48,000; Full time

Job summary

Insight Global in Montreal is seeking a Bilingual Executive Assistant & Site Coordinator to provide high‑level executive support and coordinate the Montreal office. You will manage complex scheduling, meetings, reports, expenses, and site initiatives.

This role requires full bilingual fluency in French and English, discretion with confidential information, and the ability to work independently while building cross‑team relationships.

Qualifications

• Fully bilingual in French and English with strong speaking, reading and writing.
• Experience as an executive assistant, senior admin, or office manager.
• Proven ability to manage complex calendars and competing priorities.
• Discretion and sound judgment handling confidential information.
• Strong organization and multitasking to manage multiple priorities.
• Clear interpersonal and diplomatic communication across teams.
• Proactive, independent, and comfortable in a visible role.

Responsibilities

• Manage complex executive scheduling and calendar priorities.
• Handle confidential information with discretion and good judgment.
• Coordinate meetings, presentations, reports, expenses, invoices, and admin tasks.
• Prioritize requests and determine urgent actions.
• Serve as a key contact for Montreal office initiatives.
• Coordinate employee events, vendor relations, budgets, and logistics.
• Support health and safety, francization, emergency preparedness, and site committees.
• Collaborate across units to address site needs and employee experience.
• Proactively solve problems and work with minimal direction.

Skills

Bilingual (Fr–En)

Executive assistant experience

Calendar management

Confidentiality

Organizational skills

Communication skills

Job description

Insight Global in Montreal is seeking a Bilingual Executive Assistant & Site Coordinator to provide high‑level executive support and coordinate the Montreal office. You will manage complex scheduling, meetings, reports, expenses, and site initiatives.

This role requires full bilingual fluency in French and English, discretion with confidential information, and the ability to work independently while building cross‑team relationships.