Bilingual Front Desk & Admin Coordinator

Phillips & Cohen Associates Ltd; Kirkland; On-site; CAD 27,000 - 39,000; Full time

Benefits offered by this job

Global Career Path for employee growth

Voluntary retirement savings plan with

Employee Assistance Program (EAP)

Employee Benefits Package

On-site gym access

Free on-site parking

Job summary

Phillips & Cohen Associates (Canada), Ltd. is seeking a Bilingual Administrative Specialist (Front Desk) to support Canadian operations. You will be the main contact at the front desk, handle administrative tasks, and assist multiple departments in a fast-paced office.

The role requires bilingual English/French, strong MS Office skills, and excellent organization. This is a full-time, on-site position with a standard 40-hour workweek in Kirkland, QC.

Qualifications

• Previous experience in administration, office coordination, or reception.
• Bilingual proficiency in English and French, both written and spoken.
• Strong computer proficiency, including Microsoft Office applications.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional, clear, and concise written and verbal communication.
• Ability to work independently while collaborating across departments.
• Demonstrated discretion and ability to handle confidential information.

Responsibilities

• Manage front-desk operations, welcome visitors, coordinate mail, and maintain a professional reception area.
• Prepare, process, and organize administrative documents, correspondence, and records (printing, scanning, mailing, filing).
• Conduct administrative research, maintain records, and follow up on information requests.
• Assist with data entry, document processing, invoice administration, and day-to-day activities.
• Collaborate with Operations, Compliance, Finance, and Human Resources to provide efficient support.

Skills

Bilingual English/French

Administration experience

Office coordination

Multitask management

Professional communication

Independent work

Discretion / confidentiality

Tools

Microsoft Office

Job description

Phillips & Cohen Associates (Canada), Ltd. is seeking a Bilingual Administrative Specialist (Front Desk) to support Canadian operations. You will be the main contact at the front desk, handle administrative tasks, and assist multiple departments in a fast-paced office.

The role requires bilingual English/French, strong MS Office skills, and excellent organization. This is a full-time, on-site position with a standard 40-hour workweek in Kirkland, QC.