Exec Assistant and Site Coordinator

Insight Global; Montreal; On-site; CAD 60,000 - 85,000; Full time

Job summary

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator to provide high-level executive support and act as a key coordinator for the Montreal office. The role requires managing complex schedules and priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate thrives as a problem solver, works independently, builds cross-team relationships, and confidently prioritizes requests and tasks in a fast-paced

Qualifications

• Experience supporting a senior executive or GM-level leader.
• Background in hospitality, events, sales, or another white-glove/client-facing environment.
• Office Manager or Site Coordinator experience supporting a large employee population.
• Experience planning corporate events, employee engagement initiatives, or office-wide programs.
• Experience managing vendors, event budgets, invoices, expenses, and logistics.

Responsibilities

• Provide high-level executive support and coordinate Montreal office operations.
• Manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and site initiatives.
• Build relationships across teams and independently prioritize requests and tasks.

Skills

Senior executive support

Hospitality / client-facing background

Office manager / site coordinator

Event planning / employee engagement

Vendor management / budgeting / invoic

Job description

Nice to Have Skills & Experience

• Experience supporting a senior executive or GM-level leader
• Background in hospitality, events, sales, or another white-glove/client-facing environment
• Office Manager or Site Coordinator experience supporting a large employee population
• Experience planning corporate events, employee engagement initiatives, or office-wide programs
• Experience managing vendors, event budgets, invoices, expenses, and logistics

Job Description

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

*We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.

*Pay range for this role is between CAD.

Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.