Bilingual EA & Site Coordinator

Insight Global; Montreal; On-site; CAD 45,000 - 65,000; Full time

Job summary

Insight Global in Montreal is seeking a highly organized bilingual Executive Assistant & Site Coordinator to provide high-level executive support and serve as a key liaison for the Montreal office. You will manage complex scheduling, coordinate meetings and events, handle confidential information with discretion, and drive employee engagement and site initiatives across teams.

Ideal candidates are proactive problem solvers with strong communication skills and the ability to prioritize competing

Qualifications

• Fully bilingual in French and English with strong written and spoken skills.
• Experience providing executive-level support in a professional setting.
• Proven ability to manage complex calendars and competing priorities.
• Discretion and sound judgment handling confidential information.
• Strong organizational and multitasking abilities with cross-team collaboration.

Responsibilities

• Manage complex executive scheduling and competing calendar priorities.
• Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.
• Act as a key point of contact for Montreal office initiatives and activities.
• Coordinate employee events, engagement activities, vendors, budgets, and logistics.
• Support health and safety, francization, emergency preparedness, and site committees.
• Partner across business units to address site needs and enhance employee experience.
• Proactively solve problems and operate independently with minimal direction.

Skills

Bilingual FR/EN

Executive support

Calendar management

Confidentiality

Office coordination

Vendor liaison

Job description

Job Description

Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of coordination for the Montreal office. This individual will manage complex scheduling and competing priorities while supporting employee engagement, events, vendors, committees, and broader site initiatives.

The ideal candidate is a strong problem solver who can work independently, build relationships across teams, and confidently prioritize the requests and tasks.

Responsibilities

• Manage complex executive scheduling and competing calendar priorities.
• Handle confidential information with discretion and sound judgment.
• Coordinate meetings, presentations, reports, expenses, invoices, and administrative activities.
• Prioritize requests and determine what requires immediate attention.
• Act as a key point of contact for Montreal office initiatives and activities.
• Coordinate employee events, engagement activities, vendors, budgets, and logistics.
• Support health and safety, francization, emergency preparedness, and other site committees.
• Partner across business units to address site needs and support employee experience.
• Proactively solve problems and operate independently with minimal direction.

We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.

Skills and Requirements

• Fully bilingual in French and English, with strong professional speaking, reading, and writing skills.
• Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.
• Demonstrated experience managing complex calendars and competing priorities.
• Exceptional confidentiality, discretion and judgment, particularly when handling executive information.
• Strong organizational and multitasking skills with the ability to manage several priorities simultaneously.
• Ability to prioritize independently, make sound judgment calls, and recognize when to say no, redirect a request, or elevate an issue.
• Strong interpersonal and diplomatic communication skills, with confidence interacting with executives and employees across different business units.
• Highly proactive and resourceful with a problem-solver mindset.
• Comfortable figuring things out independently rather than relying on extensive direction.
• Comfortable working in a highly visible, people-facing role.
• Previous experience supporting a senior executive or GM-level leader.
• Experience in hospitality, events, sales or another high-touch client-facing environment where white-glove service and responsiveness were important.
• Office Manager or Site Coordinator experience supporting a large employee population.
• Hands-on experience planning and coordinating corporate events, employee engagement initiatives or office-wide programming.
• Experience managing vendors, event budgets, invoices, expenses, and logistics.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].