Bilingual Administrative Assistant

McCarthy Tétrault LLP; Vancouver; Hybrid; CAD 56,000 - 69,000; Full time

Job summary

A leading Canadian law firm is seeking a Bilingual Administrative Assistant in Vancouver. The role involves supporting the Shared Services Team with administrative tasks and requires fluency in both English and French. Ideal candidates will have a post-secondary diploma and at least three years of experience in a similar environment. This position offers a hybrid work model and includes competitive compensation and benefits.

Benefits

Outstanding benefits from day one

Competitive compensation

Generous time off including birthday off

Qualifications

• Minimum of three years of office work experience, preferably in a law firm.
• Demonstrated initiative in task execution.
• Excellent time management and planning skills.

Responsibilities

• Assist the Shared Services Team with daily administrative tasks.
• Organize logistics for various meetings and training sessions.
• Support the Education Team with Learning Management System updates.

Skills

Fluent bilingual in French/English

Excellent organization skills

Excellent verbal and written communication skills

Ability to multitask

Proven ability to handle confidential information

Education

Post-secondary diploma

Job description

Overview

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. We offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are recognized as one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and provide tools and opportunities to help our people develop to their full potential.

We are recruiting for a Bilingual Administrative Assistant to join our team in our Toronto, Montreal, Calgary or Vancouver office. The successful candidate must have a minimum of three years of experience in administrative support within a professional services or law firm environment and will be responsible for supporting the Shared Services Team with daily administrative tasks in both English and French, organizing logistics for meetings and training sessions and supporting the Education Team with Learning Management System updates, meeting coordination, and program tracking. McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range: $56,000 to $69,000 annually (Vancouver Only)

The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

Responsibilities

As a Bilingual Administrative Assistant, you will be:

Shared Services

• Assisting the Shared Services Team with daily ongoing administrative tasks in both English and French. Duties include:
• Maintaining a bring-forward system to support day to day administration of tasks
• Organizing the logistics of various meetings and training sessions
• Preparing and maintaining confidential files, and related materials
• Assisting with the following duties:
• Processes related to our Equity Partners
• Partnership Admission processes
• Lawyer performance evaluation processes
• Recruitment and Onboarding
• Any other duties to support the Shared Services Team and wider Professional Resources Group

PR Education

• Assisting the Education Team with administration and coordination tasks in both English and French. Duties include:
• Assisting with the updating and maintenance of our Learning Management System
• Organizing Education Team meetings, including preparing agendas and minutes
• Assisting in the preparation of plans, reports and charts that describe, track or provide updates on education programs
• Assisting with the updating and maintenance of programming communication templates in English and French
• Contributing to the ongoing development of all protocols and tracking systems
• Arranging for payment of consultant invoices, fees or charges for attendance at programs by lawyers or incurred on behalf of the Education Team
• Supporting translation of communications when required
• Any other duties as assigned

Ideal Candidate

• Post-secondary diploma
• A minimum of three years of office work experience. Law firm or other professional services firm experience preferred
• Fluent bilingual in French/English required
• Excellent organization skills, spelling, grammar and proofreading
• Excellent verbal and written communication skills
• Demonstrated initiative in task execution
• Works well under pressure and adapts to changing needs of the Firm
• Proven ability to multi-task and communicate effectively with individuals at all levels of the Firm
• Excellent time management and planning skills with a strict attention to detail
• Ability to carry out job responsibilities with minimal supervision and know when to escalate
• Ability to handle confidential information and exercise tact and discretion

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday
• A commitment to professional development and growth opportunities, supported by a culture that embraces two-way feedback
• Strong community involvement and a commitment to equity, diversity and inclusion
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose

How to Apply

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.