Assistant to the Director

Simon Fraser University; Burnaby; Hybrid; CAD 40,000 - 55,000; Full time

Benefits offered by this job

14% pay in lieu of benefits

20% pay in lieu of benefits after 4 mo

Hybrid-work program

Job summary

Simon Fraser University in Burnaby, BC, invites applications for a role providing confidential secretarial, administrative, and research support to the School Director and Criminology department.

You will handle faculty grant and leave applications, prepare appointments for new faculty, conduct elections, and assist in ratification processes while maintaining records and ensuring policy compliance.

Qualifications

• High school plus 1 year post-secondary; 3 years of experience in secretarial work.
• Strong knowledge of office procedures and bookkeeping.
• Proficient in English grammar, spelling, and punctuation.
• Typing 60 wpm with high accuracy.
• Ability to work independently and as part of a team.
• Experience with Word, Excel, databases, and web browsers at intermediate level.

Responsibilities

• Provide confidential secretarial, administrative, and research support to the School Director and Department.
• Process faculty grant and leave applications and prepare appointments for new and visiting faculty.
• Conduct elections and assist in ratification processes under the Chair's purview.
• Maintain accurate records and ensure compliance with academic policies.

Skills

Typing 60 wpm

Excellent communication

Organizational skills

Team collaboration

Independent work

Education

High school & 1 year post-secondary

Tools

MS Word

MS Excel

FileMaker Pro

CQ5

PeopleSoft SIS/FINS/FAST

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The School of Criminology is one of the largest in Canada and on the Pacific Rim and is one of the leading criminology and criminal justice teaching and research centres in the world. The School has a complement of over 30 full time faculty members, a large number of adjunct professors and associate members, over 1,000 declared majors, minors and honours students, and more than 100 graduate students.

About the Role

Provides confidential secretarial, administrative, and research support to the School Director (Chair). Informs and updates the Chair & Departmental members on all matters regarding academic policies, including the Tenure & Promotion Committee (TPC), and all committees under the jurisdiction of the Chair. Processes faculty grant and leave applications, prepares appointments and documentation required for new and visiting faculty; conducts elections, and assists in the ratification process.

Full Job Description

Qualifications

High school and one year of post-secondary education or equivalent including training in secretarial practices, software applications and book-keeping. 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Good working knowledge of University policies and procedures.
• Excellent knowledge of office procedures.
• Excellent knowledge of bookkeeping practices and the ability to maintain accurate records.
• Excellent knowledge of English grammar, spelling and punctuation.
• 60 wpm typing skills with a high degree of accuracy.
• Excellent organizational, analytical reasoning, and problem-solving skills.
• Excellent interpersonal skills.
• Excellent communication skills (oral and written).
• Excellent organizational skills with attention to detail.
• Ability to use word-processing, spreadsheet, database, web browser and presentation applications (i.e., MS Word, MS Excel, FileMaker Pro, CQ5,) at an intermediate level.
• Ability to use PeopleSoft financial systems (i.e., SIS, FINS, FAST) at an intermediate level.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively as a team member.
• Ability to assign and check the work of other positions.
• Ability to maintain confidentiality, exercise initiative, and discretionary judgment.
• Ability to conduct research, understand and communicate external grant rules and regulations.
• Ability to work flexible or additional hours, as required.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is August 20, 2027.

First day of work: ASAP

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].