Coordinator, Alumni Relations

Simon Fraser University; Burnaby; Hybrid; CAD 65,000 - 78,000; Full time

Benefits offered by this job

7% pay in lieu of benefits

8% vacation pay

Extended health & dental plans

Professional development funds

Hybrid-work program

Job summary

Simon Fraser University is seeking a Coordinator, Alumni Relations to provide oversight and support for regional events and engagement initiatives. The role ensures smooth operation of administrative, financial and engagement functions within the Alumni Relations Office.

The ideal candidate will coordinate the alumni Helpdesk, manage partnerships with affinity and community partners, and handle revenue and budget tracking, vendor payments and invoicing.

Qualifications

• Bachelor's degree or diploma in Arts, Business Administration or Communications and two years of related experience.
• Strong analytical reasoning, problem solving, and organizational skills, with accuracy and attention to detail.
• Excellent budget management and financial administration skills with the ability to generate revenue.
• Ability to develop relationships and partnerships and to work collaboratively at all levels and areas within the organization.
• Excellent oral and written communication skills.
• Ability to work with information and records systems and access improvements when needed.

Responsibilities

• Oversee SFU Alumni Relations’ regional events and engagement efforts.
• Provide essential administrative, financial and engagement support to the Alumni Relations Office.
• Oversee the alumni Helpdesk and stewardship of partnerships with affinity, discount, and community partners.
• Manage revenue, budget tracking, vendor payments and invoicing for alumni events and sponsorships.
• Support data management and front-line representation for Alumni Relations.

Skills

Relationship building

Planning & prioritization

Administrative skills

Customer service

Professionalism & integrity

Clear communication

Creativity & innovation

Inclusivity & respect

Education

Bachelor's degree or diploma in Arts, Business Administration or Communications

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

SFU Alumni Relations engages with 200,000+ SFU alumni around the globe. Alumni are our priority. We support current and future SFU alumni for life. We do this by creating value beyond their education while building pride in SFU and fostering lifelong connections to each other and to the University—for their benefit and in support of SFU. Alumni come for support, updating their contact information, getting information on services, benefits, and events, inquiring about on-going educational opportunities, providing updates on their accomplishments, and volunteering their time and talent back to SFU to help with recruitment and/or students in need of mentors.

About the Role

The Coordinator, Alumni Relations provides oversight and support for SFU Alumni Relations’ regional events and engagement efforts. The role provides essential, integrated support to ensure the smooth operation of the Alumni Relations Office’s administrative, financial, and engagement functions. The role is responsible for overseeing the alumni Helpdesk as well as the stewardship and engagement of SFU Alumni’s partnerships with affinity, discount, and community partners who provide valuable benefits and services to alumni. They are also responsible for the financial administration of alumni events and sponsorships, including revenue and budget tracking, vendor payments, invoicing, plus data management. The Coordinator supports the development and implementation of initiatives that advance Advancement and Alumni Engagement’s strategic priorities and serves as a front-line representative for Alumni Relations. The team works in a hybrid model where 50% or more is spent in-person in the Burnaby campus.

The ideal candidate will have the following skills, qualities or core cometencies needed to be successful in the role:

• Strong relationships & collaboration skills
• Strong planning and prioritizing skills
• Strong administrative skills
• Provides outstanding service
• High professionalism & integrity
• Communicates clearly and effectively
• Creative and Innovative
• Respectful and inclusive

Full Job Description

Qualifications

Bachelor's degree or diploma in Arts, Business Administration or Communications and two years of related experience in areas such as working with Indigenous and multicultural groups, or the equivalent combination of education and experience.

• Strong analytical reasoning, problem solving, and organizational skills, with accuracy and attention to detail.
• Excellent budget management and financial administration skills with the ability to generate revenue.
• Ability to develop relationships and partnerships and to work collaboratively at all levels and areas within the organization.
• Excellent oral and written communication skills.
• Ability to work with information and records systems and access improvements when needed.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA):

• An additional 7% pay in lieu of benefits & 8% vacation pay
• Employer paid extended health & dental plans
• Professional development funds (minimum contract period of 1 year)
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is January 7, 2028.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].