Executive Coordinator

Simon Fraser University; Burnaby; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

7% pay in lieu of benefits

8% vacation pay

Extended health & dental plans

Professional development funds

Hybrid-work program

Job summary

Simon Fraser University in Burnaby invites applications for an Executive Coordinator in the Dean’s Office of the Faculty of Education. The role provides confidential administrative and project support, coordinating processes related to academic personnel and advising senior leaders on policy and procedures.

The ideal candidate holds a Bachelor's in Business Administration or related discipline with two years of relevant experience, and demonstrates strong communication, planning, organizational

Qualifications

• Bachelor's degree in Business Administration or related discipline with two years of related experience coordinating complex administrative processes.
• Excellent knowledge of post-secondary academic policies and administrative procedures.
• Strong planning, project coordination, and organizational skills.
• Excellent interpersonal and communication (verbal, written and presentation) skills.
• Excellent time-management and problem-solving abilities.
• Strong research and analytical skills with the ability to summarize complex information into reports.

Responsibilities

• Provide confidential administrative, operations and project support for the Faculty of Education, Office of the Dean.
• Coordinate administrative activities related to academic personnel processes and policy guidance.
• Advise the Dean, Associate Deans and the Chair on policies and procedures.
• Provide project coordination and support to the office.

Skills

Interpersonal skills

Communication skills

Planning

Project coordination

Time management

Analytical skills

Education

Bachelor's degree in Business Administration or related discipline

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Dean’s Office provides administrative and strategic support to enable the academic, research, and community‑engaged mission. The team serves faculty members, staff, students, and external partners. The DO contributes to SFU’s priorities through stewardship, equity‑focused practices, Indigeneity, and a Culture of Inquiry. Team culture is collaborative, service‑oriented, professional, and values‑driven.

About the Role

Role provides a range of confidential administrative, operations and project support for the Faculty of Education, Office of the Dean. The role coordinates administrative activities and processes related to academic personnel processes and works in consultation with the supervisor to provide policy and procedural information and advice to the Dean, Associate Deans, and the Chair, Tenure and Promotion Committee. The Executive Coordinator provides project support.

The ideal candidate holds experience and knowledge in post‑secondary academic and administrative policies, procedures and services. They are able to recommend and implement policies and procedures for services and operation of the office. They have excellent interpersonal and communication skills (verbal, written and presentation), a proactive and organized planner, able to manage their time. Problem solving skills, project coordination and planning skills.

Qualifications

Bachelor's degree in Business Administration or related discipline and two years of related experience in the coordination of complex administrative processes, and working with senior level administrators, or an equivalent combination of education, training and experience.

• Excellent knowledge of post‑secondary academic and administrative policies, procedures, and services.
• Excellent planning and project coordination skills.
• Excellent interpersonal and communication (verbal, written and presentation) skills.
• Excellent organizational, time‑management, and problem‑solving skills.
• Excellent research and analytical skills with the ability to summarize complex information into reports.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work‑life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA):

• An additional 7% pay in lieu of benefits & 8% vacation pay
• Employer paid extended health & dental plans
• Professional development funds (minimum contract period of 1 year)
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is May 28, 2027.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].