Arts Program Coordinator (Part-Time)

Avanti Software Inc.; Calgary; On-site; CAD 16,000 - 18,000; Part time

Benefits offered by this job

Complimentary YMCA Calgary membership

Program discounts

Leadership development opportunities

Leadership award opportunities

Scholarship opportunities

Paid recertification and training

Job summary

YMCA Calgary is seeking an Arts Program Coordinator (Part-Time) to serve at North YMCA Locations. The role includes administrative duties, gallery setup, and instructing Arts classes (1–3 daily). A flexible schedule, including days/evenings/weekends, is required, with a strong emphasis on member service and community engagement.

The candidate will coordinate programming, maintain certification records, and support staff and volunteers while contributing to the YMCA’s mission in Calgary.

Qualifications

• Post-secondary degree or degree in progress in Fine Arts and/or Education.
• Minimum two years’ administrative experience; minimum one-year supervisory experience.
• Interest/background in Fine Arts and Education and within several fields of Fine Arts.
• Proficiency in Microsoft Word, Excel, Outlook.

Responsibilities

• Carry out administrative tasks including scheduling, payroll, hiring packages, filing, program space maintenance, certification records, and data entry.
• Assist in set up and strike of Gallery Exhibitions.
• Instruct a variety of Arts classes (1–3 classes per day).
• Ensure excellent member service by addressing needs and concerns promptly.

Skills

Administrative experience

Supervisory experience

Art/Fine Arts interest

Microsoft Word

Excel

Outlook

Flexible hours

Education

Post-secondary degree or in-progress in Fine Arts and/or Education

Tools

Word

Excel

Outlook

Job description

Arts Program Coordinator (Part-Time)

North YMCA Locations

Salary: $20.35/hour - $22.61/hour

Start Date: Immediately

End Date: June 30th, 2027 with possibility of extension

Hours: 15 hours per week

You can make an impact in the community - locally and across the globe. You will work with a fun culture of people and enjoy many of the benefits and opportunities the YMCA offers:

• Complimentary YMCA Calgary membership including a linked membership for dependent children;


• Program discounts;


• Ongoing leadership development and opportunities;


• Leadership award opportunities;


• Scholarship opportunities;


• Paid recertification and training.

What qualifications are we looking for?

• Post-secondary degree or degree in progress in Fine Arts and/or Education


• Minimum two years’ administrative experience; minimum one-year supervisory experience


• Interest/background in Fine Arts and Education and within several fields of Fine Arts


• Proficiency in Microsoft Word, Excel, Outlook (experience Avanti is an asset)


• Ability to work flexible hours including daytime, evenings and weekends as required to meet programming needs.


• Current Standard First Aid with CPR-C certificated within the last 12 months from an approved AB OHS provider. Asset if certification is issued by one of the following five Canadian organizations: Canadian Red Cross, Heart and Stroke Foundation, Lifesaving Society, St John's Ambulance and/or Canadian Ski Patrol.


• Ability to transit to various branches as needed.


• Evidence of a clear Police Information Check and Vulnerable Sector Search


• Three professional references

What does this role look like at YMCA Calgary?

• Carry out administrative tasks including but not limited to scheduling, payroll, hiring packages, filing, program space maintenance, maintaining certification records, collection of statistics and data entry


• Assist in set up and strike of Gallery Exhibitions


• Instruct a variety of Arts classes. This could range between 1 and 3 classes per day.


• Ensure excellent quality member service by identifying the needs and wants of members and participants as priority and respond to their concerns in an effective, and timely manner


• Effectively communicate in a variety of methods and settings


• Assist with recruitment, training and orientation of volunteers and staff


• Ensure programs and run as scheduled, providing coverage for classes and arts related events and activities


• Take an active role in planning, promoting and facilitating YMCA initiatives and special events such as, Community Wellness Days, fundraisers and other events


• Community Engagement


• Support the general manager of the branch in ensuring the YMCA has a positive presence in the local community


• Fund Development


• Participate in the Staff and Volunteer aspect of the Annual Campaign

What qualities do we look for in YMCA Calgary Staff and Volunteers?

• Developing Self and Others: Developing people with a view toward present and future capacity.


• Building Purposeful Relationships: Relating to people authentically with their best in mind.


• Creating a Culture of Community: Gathering people to purpose and vision.


• Making Intentional Impact: Intending to make a difference every day.


• Thinking and Acting Strategically: Applying thoughts, words, and actions in service to the vision.


• Applying Business Acumen: Demonstrating excellence in technical skills and stewarding the YMCA Business Model.


• Innovating: Ability to know your environment, initiate and respond effectively to changing conditions.

Please note that evidence of a clear Police Information Check with Vulnerable Sector Search is a requirement

YMCA Calgary is an equal opportunity employer. Applicants must have legal authorization to work in Canada by way of Canadian Citizenship, Permanent Residency or a valid Canadian work permit. YMCA Calgary is currently not engaged in international recruitment efforts as we are required to demonstrate that we have exhausted all means of recruitment both locally and nationally. Potential candidates will only be contacted if selected for an interview.

YMCA Calgary is a charity that ignites the potential in Calgarians. Since our inception in 1902, we have evolved into a vibrant organization operating in every quadrant of the city.

Guided by our core values of honesty, caring, respect and responsibility, YMCA Calgary offers a growing hub of programming & services to address the needs of our community including connection and belonging, physical and mental wellbeing, child-care support, language instruction, affordable tutoring and more. We alsoensure that no one is turned away, lowering financial barriers for youth, adults and families through the generous donations of our community.This impact takes place across our 7 health and wellness facilities, 6 childcare centres, 2 outdoor camps and 12+ community programs, empowering people of all ages and life stages to belong, grow, thrive and lead.