Administration Coordinator - South (Full Time)

Avanti Software Inc.; Calgary; On-site; CAD 42,000 - 47,000; Full time

Benefits offered by this job

Complimentary YMCA Calgary membership

Comprehensive health and dental

Pension plan with matching

Anniversary flex day

Program discounts

Leadership development

Scholarship opportunities

Paid recertification and training

Job summary

YMCA Calgary is seeking an Administration Coordinator for the South region, overseeing daily admin operations and regional consistency. You will support branches, manage cash handling, and coordinate schedules and purchasing in a busy health and community setting.

The role requires 2+ years in accounting and office administration, strong Excel skills, and CPR-C First Aid. Equal opportunity employer with a strong focus on community impact.

Qualifications

• Two years’ experience in accounting procedures and office administration.
• Competent Word and Excel skills; quick to learn new systems.
• CPR-C/First Aid valid within the last 12 months; police check clear.
• Three professional references available on request.

Responsibilities

• Manage day-to-day administrative operations for branches and regional consistency.
• Balance daily cash outs and make regular bank deposits.
• Maintain shift scheduling software and provide troubleshooting support.
• Prepare purchase orders and invoices; track payments and approvals.
• Oversee mail operations, supplies, and interoffice coordination.

Skills

Accounting procedures

Office administration

Word

Excel

Time-management

First Aid CPR-C

Police Check

References

Tools

Sling

Job description

Administration Coordinator - South (Full Time)

YMCA Calgary is a charity that ignites the potential in Calgarians. Since our inception in 1902, we have evolved into a vibrant organization operating in every quadrant of the city.
Guided by our core values of honesty, caring, respect and responsibility, YMCA Calgary offers a growing hub of programming & services to address the needs of our community including connection and belonging, physical and mental wellbeing, child-care support, language instruction, affordable tutoring and more. We alsoensure that no one is turned away, lowering financial barriers for youth, adults and families through the generous donations of our community. This impact takes place across our 7 health and wellness facilities, 6 childcare centres, 2 outdoor camps and 12+ community programs, empowering people of all ages and life stages to belong, grow, thrive and lead.

Administration Coordinator (Full Time)

Brookfield Residential YMCA at Seton
Salary: $42,325.00/yr - $47,028.00/yr
Start Date: Immediately

Benefits and Opportunities

You can make an impact in the community - locally and across the globe. You will work with a fun culture of people and enjoy many of the benefits and opportunities the YMCA offers:

• Complimentary YMCA Calgary membership including a linked membership for dependent children
• Comprehensive health and dental benefits. Premiums paid in full by the Association
• Pension plan with specified contribution matching by the Association
• Anniversary flex day and gifts given to celebrate each year of employment
• Program discounts
• Ongoing leadership development and opportunities
• Leadership award opportunities
• Scholarship opportunities
• Paid recertification and training

What qualifications are we looking for?

At YMCA Calgary we strive to ensure our employees are a fit based on their strengths, interests, and future goals. The successful candidate will have the following:

• Minimum of 2 years’ experience in accounting procedures and office administration
• Competent computer skills including Word and Excel and able to learn new systems quickly
• Able to multi-task and demonstrate strong time-management skills
• Current Standard First Aid with CPR-C certificated within the last 12 months from an approved AB OHS provider. Asset if certification is issued by one of the following five Canadian organizations: Canadian Red Cross, Heart and Stroke Foundation, Lifesaving Society, St John's Ambulance and/or Canadian Ski Patrol
• Evidence of a clear Police Information Check and Vulnerable Sector Search
• Three professional references

What does this role look like at YMCA Calgary?

Reporting to the Customer Service Manager, the Administration Coordinator is responsible for managing day to day administrative operations for their assigned branches and support regional operational consistency. This is a regional position; the South position will support Brookfield Residental YMCA atSeton, Remington YMCA at Quarry park, and Shawnessy YMCA branches.

As part of a Health, Fitness, and Aquatics Branch (HFA) this position will also be responsible for Duty Manager shifts on a regular basis, ensuring the maintenance of the branch and coordinating health and safety responses in the event of an emergency.

Duties and Responsibilities

• Manage day-to-day administrative operations for assigned branches and support regional operational consistency
• Support the balancing of daily cash outs for assigned branches
• Make regular trips to the bank for deposits and change, ensuring the secure handling of branch funds
• Monitor and track branch administration budgets and assist with yearly budget planning and goal setting
• Update the branch contact lists as necessary
• Assist in maintenance of the shift scheduling software (Sling)
• Administer staff parking registration systems and provide troubleshooting support as required
• Perform Duty Manager shifts providing excellent customer service, maintaining facility security and safety and leading the emergency response when required
• Prepare, submit, and track purchase orders and invoices, ensuring timely approvals and payments
• Ensure the administration & photocopy areas are well stocked and organized; order new supplies as needed
• Oversee incoming and outgoing mail operations, including sorting, distribution, courier services, shipment tracking, and interoffice mail coordination
• Provide shared leadership to YMCA fund raising events & branch special events
• Order, distribute, and maintain branch uniforms and uniform inventories
• Serve as the primary point of contact for Lost & Found coordination
• Perform other duties as assigned by the General Manager & Customer Service Manager

What qualities do we look for in YMCA Calgary Staff and Volunteers?

Our employees embody the YMCA values of honesty, caring, respect and responsibility. In addition, they model and are committed to the following competencies:

• Developing Self and Others: Developing people with a view toward present and future capacity
• Building Purposeful Relationships: Relating to people authentically with their best in mind
• Creating a Culture of Community: Gathering people to purpose and vision
• Making Intentional Impact: Intending to make a difference every day
• Thinking and Acting Strategically: Applying thoughts, words, and actions in service to the vision
• Applying Business Acumen: Demonstrating excellence in technical skills and stewarding the YMCA Business Model
• Innovating: Ability to know your environment, initiate and respond effectively to changing conditions

Please note that evidence of a clear Police Information Check with Vulnerable Sector Search is a requirement

YMCA Calgary is an equal opportunity employer. Applicants must have legal authorization to work in Canada by way of Canadian Citizenship, Permanent Residency or a valid Canadian work permit. YMCA Calgary is currently not engaged in international recruitment efforts as we are required to demonstrate that we have exhausted all means of recruitment both locally and nationally.

Potential candidates will only be contacted if selected for an interview.