Architectural Document Controller: Project Docs Mastery

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Toronto; On-site; CAD 60,000 - 72,000; Full time

Job summary

B+H Architects is seeking a full-time Document Controller to support a major project pursuit over a six-month period. This role manages, tracks, and maintains all project documentation and correspondence among the team, Client representatives, consultants, and external stakeholders.

The candidate will handle document control processes, versioning, registers, and distribution, ensuring access to the latest approved documents.

Qualifications

• Diploma or degree in related field preferred but not required.
• 3+ years in document control or project coordination within AEC environments.
• Proficiency with Word, Excel, Outlook, Teams and SharePoint.
• Experience with document management platforms such as Aconex, ACC/ BIM 360, Procore, InEight, ProjectWise or similar is an asset.

Responsibilities

• Maintain document control processes, including filing, tracking, versioning, distribution, and archiving of documents.
• Manage incoming/outgoing correspondence, ensuring timely distribution and accurate records.
• Maintain document registers, transmittals, meeting records, RFIs, submissions, and other project documentation.
• Ensure team members work from latest approved documents and templates.
• Support proposal, technical and commercial teams by organizing project information.
• Produce regular document status reports and assist with compliance to DMS requirements.
• Facilitate efficient communication and information flow among project stakeholders.

Skills

Document control

Multitasking

Communication

Education

Degree in Business Administration / Information Management / Engineering / Architecture / Construction Management

Tools

Microsoft Office (Word, Excel, Outlook, Teams, SharePoint)

Aconex

Autodesk Construction Cloud

Procore

InEight

ProjectWise

Job description

B+H Architects is seeking a full-time Document Controller to support a major project pursuit over a six-month period. This role manages, tracks, and maintains all project documentation and correspondence among the team, Client representatives, consultants, and external stakeholders.

The candidate will handle document control processes, versioning, registers, and distribution, ensuring access to the latest approved documents.