Document Controller

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Toronto; On-site; CAD 60,000 - 72,000; Full time

Job summary

B+H Architects is seeking a full-time Document Controller to support a major project pursuit over a six-month period. This role manages, tracks, and maintains all project documentation and correspondence among the team, Client representatives, consultants, and external stakeholders.

The candidate will handle document control processes, versioning, registers, and distribution, ensuring access to the latest approved documents.

Qualifications

• Diploma or degree in related field preferred but not required.
• 3+ years in document control or project coordination within AEC environments.
• Proficiency with Word, Excel, Outlook, Teams and SharePoint.
• Experience with document management platforms such as Aconex, ACC/ BIM 360, Procore, InEight, ProjectWise or similar is an asset.

Responsibilities

• Maintain document control processes, including filing, tracking, versioning, distribution, and archiving of documents.
• Manage incoming/outgoing correspondence, ensuring timely distribution and accurate records.
• Maintain document registers, transmittals, meeting records, RFIs, submissions, and other project documentation.
• Ensure team members work from latest approved documents and templates.
• Support proposal, technical and commercial teams by organizing project information.
• Produce regular document status reports and assist with compliance to DMS requirements.
• Facilitate efficient communication and information flow among project stakeholders.

Skills

Document control

Multitasking

Communication

Education

Degree in Business Administration / Information Management / Engineering / Architecture / Construction Management

Tools

Microsoft Office (Word, Excel, Outlook, Teams, SharePoint)

Aconex

Autodesk Construction Cloud

Procore

InEight

ProjectWise

Job description

B+H Architects is a global, award-winning firm with a 70+ year legacy of building creative solutions for clients through the delivery of architecture, interior design, landscape, planning, and other consulting services. We’ve worked with clients across the globe to design buildings and environments that are inspiring, memorable, functional, and contextual. We are part of the SJ Group, SJ is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future. Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. Its technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as a full suite of multidisciplinary consultancy services across a diverse range of sectors including transportation, water, aviation, healthcare, hospitality and renewables.

The Opportunity

We are seeking a full-time Document Controller to support a major project pursuit over a six-month period. This role will be responsible for managing, tracking, and maintaining all project documentation and correspondence among the project team, client representatives, consultants, and external stakeholders.

Key Responsibilities

• Maintain document control processes, including filing, tracking, version control, distribution, and archiving of project documents.
• Manage and monitor incoming and outgoing correspondence, ensuring timely distribution and accurate records.
• Maintain document registers, transmittals, meeting records, RFIs, submissions, and other project‑related documentation.
• Ensure all team members are working from the latest approved documents and templates.
• Support proposal, technical, and commercial teams by organizing and maintaining project information.
• Produce regular document status reports and assist with compliance to project document management requirements.
• Facilitate efficient communication and information flow among project stakeholders.

Qualifications & Experience

• Diploma or degree in Business Administration, Information Management, Engineering, Architecture, Construction Management, or a related field is preferred but not required.
• 3+ years of document control, project coordination, or administrative experience in architecture, engineering, construction, infrastructure, or professional services environments.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, SharePoint).
• Experience with document management platforms such as Aconex, Autodesk Construction Cloud (ACC/BIM 360), Procore, InEight, ProjectWise, or similar systems is an asset but not mandatory.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Our Firm

Our Firm B+H is a global, award-winning, full-service design firm recognized for excellence in sustainable design, technical expertise and the delivery of complex, large-scale projects. A legacy of 70 years of design innovation and problem solving has endowed us with a depth of knowledge, skill and agility that benefits each client we serve, wherever they are in the world.

We are committed to delivering high-performance and sustainable communities, buildings and environments that exceed client expectations, contribute to human well‑being, and enhance the health of our planet. We believe in the power of design to elevate people’s lives and we are committed to doing everything necessary to deliver environments that outperform our clients’ expectations, now and in the future.

Collaborating across ten studios in Toronto, Vancouver, Seattle, Shanghai, Hong Kong, Singapore & Ho Chi Minh City, B+H’s architects, interior designers, planners, landscape architects, organizational design specialists, experience designers, researchers, analysts, and brand strategists combine strategic thinking, bold design, and advanced technology with the creative human energy of an interdisciplinary, multi‑generational team.

B+H delivers strategic consulting and high‑value design solutions that shape spaces, communities, and economies. At B+H we push the limits of creativity by acknowledging the humanity in the creative process. We believe in letting things get a little messy while we let our minds explore the bounds of what’s possible. Once we’ve found something truly new, then we reassemble it into the clean, well‑executed project our clients expect from us.

Join us if you’re willing to try new things, to go bold, and to let the best idea win. If you’re willing to stretch yourself and you want to create something that’s never existed before, we want you.

For more information, please visit https://bharchitects.com/en/

Diversity and inclusion

Diversity and inclusion have always been at the core of our values at B+H. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. B+H is committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. We are committed to upholding the values of equity, diversity, anti‑racism and inclusion in the delivery of our design, services and workplaces.

B+H Architects is proud to be an equal opportunity employer. B+H Architects encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community.

Accommodation for applicants is available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact the People & Culture team for accommodation requests. Any information received related to accommodation will be addressed confidentially.

LI-EF1 B+H is a global, award‑winning, full‑service design firm recognized for excellence in sustainable design, technical expertise and the delivery of complex, large‑scale projects. A legacy of over 60 years of design innovation and problem solving has endowed us with a depth of knowledge, skill and agility that benefits each client we serve, wherever they are in the world. Working from studios in Toronto, Vancouver, Calgary, Seattle, Shanghai, Hong Kong, Singapore, Ho Chi Minh City, and Dubai, we are creating the framework around which people live their lives. Our ability to span across scales and levels of complexity is evidenced by our large portfolio of work ranging from the planning of entire regions and cities through to the shaping of public spaces, individual buildings and interiors - each requiring the coordination of talented multidisciplinary teams. We are committed to delivering high-performance and sustainable communities, buildings and environments that exceed client expectations, contribute to human well‑being and enhance the health of our planet. We believe in the power of design to elevate people’s lives and we are committed to doing everything necessary to deliver environments that outperform our clients’ expectations, now and in the future.