Administrative Secretary

Placements24; Kimberley; Hybrid; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work flexibility

Pension fund

Medical aid benefits

Annual leave allowance

Professional development opportunities

Job summary

Placements24 is seeking an Administrative Secretary to support operations in Kimberley, Canada. This role demands strong organization, excellent communication, and a proactive approach to a range of administrative duties within a hybrid work setting.

You will screen correspondence, schedule meetings and travel, prepare documents and presentations, maintain digital and physical filing, and provide general support to staff and management while keeping supplies and equipment well maintained.

Qualifications

• Previous experience as an Administrative Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Adaptability to hybrid work arrangements and familiarity with remote collaboration tools.

Responsibilities

• Screen and manage incoming correspondence (emails, calls, mail).
• Schedule meetings, appointments, and travel arrangements.
• Prepare and format documents, reports, and presentations with accuracy.
• Maintain organized filing systems, both digital and physical.
• Provide general administrative support to staff and management.
• Ensure office supplies are adequately stocked and equipment is well-maintained.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Independent worker

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

Our client is seeking a proficient and organized Administrative Secretary to provide essential support to their operations in Kimberley. This role is vital for maintaining efficient office procedures, managing communications, and ensuring that administrative tasks are executed with precision and professionalism. The ideal candidate is a highly organized individual with excellent communication skills and a proactive approach to handling a variety of administrative duties. This position offers a hybrid work model, allowing for flexibility while ensuring consistent office support.

Key Responsibilities

• Manage and screen incoming correspondence, including emails, phone calls, and physical mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and format documents, reports, and presentations with accuracy and attention to detail.
• Maintain organized filing systems, both digital and physical, for easy retrieval.
• Provide general administrative support to staff and management as required.
• Ensure office supplies are adequately stocked and equipment is well-maintained.

Requirements

• Previous experience as an Administrative Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Adaptability to hybrid work arrangements and familiarity with remote collaboration tools.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work flexibility promoting work-life balance.
• Opportunities for professional development and skill enhancement.
• A supportive and collaborative office environment.
• Pension fund and medical aid benefits.
• Annual leave allowance.