Executive Administrative Assistant

Placements24; Kimberley; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Executive exposure

Job summary

Placements24 is seeking an Executive Administrative Assistant to support senior leadership in Kimberley, BC. This hybrid role requires an experienced professional to manage complex calendars, coordinate high-level meetings, and handle confidential information with discretion.

You will partner with executives to ensure seamless workflow both remotely and from the office. The ideal candidate has 5+ years of experience supporting C-level leaders, strong written and verbal communication, and

Qualifications

• Minimum of 5 years of experience supporting C-level executives.
• Proficiency in Microsoft Office Suite and experience with virtual collaboration tools.
• Exceptional organizational skills and the ability to multitask effectively.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and problem-solving capabilities.

Responsibilities

• Manage and optimize complex calendars for multiple executives, coordinating meetings and appointments.
• Prepare, review, and edit executive correspondence, reports, and presentations.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Handle confidential information with discretion and maintain strict privacy protocols.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

About the Role

Our client is seeking a highly competent and discreet Executive Administrative Assistant to support senior leadership in Kimberley . This hybrid role requires a professional who can manage complex executive schedules, coordinate high-level meetings, and handle sensitive information with utmost confidentiality. You will be a critical partner to executives, anticipating their needs and ensuring seamless workflow. The ideal candidate is proactive, possesses exceptional communication skills, and excels in a fast-paced environment, offering support both remotely and from the office as needed. This is a key role requiring a high degree of professionalism and organizational prowess.

Key Responsibilities

• Manage and optimize complex calendars for multiple executives, coordinating meetings and appointments.
• Prepare, review, and edit executive correspondence, reports, and presentations.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Handle confidential information with discretion and maintain strict privacy protocols.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication.

Requirements

• Minimum of 5 years of experience supporting C-level executives.
• Proficiency in Microsoft Office Suite and experience with virtual collaboration tools.
• Exceptional organizational skills and the ability to multitask effectively.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and problem-solving capabilities.

Benefits

• Competitive salary and executive bonus potential.
• Hybrid work arrangement for optimal work-life integration.
• Comprehensive medical, dental, and vision insurance.
• Opportunities for professional development and executive exposure.
• A dynamic and results-oriented work environment.