Executive Secretary

Placements24; Kimberley; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Placements24 is seeking an Executive Secretary to provide essential support to senior leadership in Kimberley. The role requires exceptional organizational skills, impeccable communication, and discretion in handling confidential information.

You will manage complex schedules, coordinate meetings and travel, prepare correspondence and reports, and liaise with internal and external stakeholders to ensure smooth executive operations in the region.

Qualifications

• Proven experience as an Executive Secretary or Senior Administrative Assistant.
• Exceptional organizational skills and meticulous attention to detail.
• Discretion and ability to handle confidential information.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Manage and maintain executive calendars, coordinating appointments, meetings, and travel itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and prioritize communications, directing them appropriately and responding on behalf of executives when authorized.
• Organize and maintain confidential filing systems, both physical and electronic.
• Coordinate logistics for executive meetings, including room bookings and catering.
• Act as a primary point of contact for internal and external stakeholders interacting with executives.

Skills

Calendar management

Administrative support

MS Office

Communication

Discretion

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a highly professional and discreet Executive Secretary to provide essential support to senior leadership in Kimberley . This role demands exceptional organizational abilities, impeccable communication skills, and a proactive approach to managing the administrative needs of executives. You will be responsible for managing complex schedules, coordinating meetings and travel, preparing correspondence and reports, and acting as a key liaison. The ideal candidate will be adept at handling confidential information and maintaining a high level of professionalism in all interactions, contributing to the efficient functioning of executive operations in the Northern Cape.

Key Responsibilities

• Manage and maintain executive calendars, coordinating appointments, meetings, and travel itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Screen and prioritize communications, directing them appropriately and responding on behalf of executives when authorized.
• Organize and maintain confidential filing systems, both physical and electronic.
• Coordinate logistics for executive meetings, including room bookings and catering.
• Act as a primary point of contact for internal and external stakeholders interacting with executives.

Requirements

• Proven experience as an Executive Secretary or Senior Administrative Assistant.
• Exceptional organizational skills and meticulous attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills, with a professional and polished demeanor.
• Discretion and ability to handle sensitive and confidential information.

Benefits

• Competitive salary and potential for annual bonuses.
• Comprehensive medical aid and retirement fund options.
• Opportunities for professional development and training.
• A professional and supportive work environment in Kimberley .
• Hybrid work model for a flexible work-life balance.