Administrative Professional

Kibbi Technologies Inc.; Halifax; On-site; CAD 33,000 - 40,000; Full time

Benefits offered by this job

Dental care

Extended health care

Pension plan following probationary

Job summary

Compassionate Connections Inc. in Lunenburg, Nova Scotia, seeks an Administrative Professional to support a busy interdisciplinary private practice.

You will greet clients, answer calls, manage calendars across clinicians, maintain electronic medical records, process payments and insurance documents, and coordinate between clinicians and external providers. This is a full-time, in-person role emphasizing confidentiality and exceptional customer service.

Qualifications

• Experience in administrative or medical office environments is preferred.
• Strong organizational and interpersonal skills.
• Ability to maintain confidentiality and attention to detail.
• Capacity to manage multiple priorities in a fast-paced setting.

Responsibilities

• Welcome clients and create a warm, professional first impression.
• Answer phones, emails, and client inquiries.
• Schedule appointments across multiple clinicians and disciplines.
• Manage electronic medical records and client files with confidentiality.
• Process payments, invoices, and insurance documentation.
• Coordinate communication between clinicians, clients, and external providers.
• Support day-to-day operations of the practice.
• Assist with administrative projects and office organization.

Skills

Excellent communication

Organizational skills

Customer service

Microsoft Office

Tools

EMR software

Job description

ADMINISTRATIVE PROFESSIONAL

JOB POST

Compassionate Connections Inc.

JOB DETAILS

• $24–$29 an hour
• Full-time
• Monday to Friday
• Lunenburg, NS

BENEFITS

• Dental care
• Extended health care

FULL JOB DESCRIPTION

Compassionate Connections is a growing interdisciplinary private practice dedicated to providing compassionate, evidence-based care to children, adolescents, adults, and families. Our team includes psychologists, social workers, occupational therapists, psychiatrists, and other mental health professionals who work collaboratively to support the wellbeing of our community.

We are seeking a friendly, organized, and highly professional Administrative Professional to join our team full-time. This is an excellent opportunity for someone who thrives in a fast-paced healthcare environment, enjoys helping people, and takes pride in creating a welcoming and efficient client experience.

Position Details

• Full-time: Monday to Friday (5 days per week)
• Location: Lunenburg, Nova Scotia
• Salary: $24.00–$29.00 per hour, commensurate with experience
• Benefits: Eligibility for health benefits and pension plan following successful completion of the probationary period

What You'll Do

• Welcome clients and create a warm, professional first impression
• Answer phones, emails, and client inquiries
• Schedule appointments across multiple clinicians and disciplines
• Manage electronic medical records and client files while maintaining strict confidentiality
• Process payments, invoices, and insurance documentation
• Coordinate communication between clinicians, clients, and external healthcare providers
• Support the day-to-day operations of our busy interdisciplinary practice
• Assist with administrative projects and office organization as needed

What We’re Looking For

• Previous administrative or medical office experience (healthcare experience is considered an asset)
• Exceptional customer service and interpersonal skills
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities in a busy environment
• Excellent written and verbal communication skills
• Strong computer skills, including Microsoft Office and comfort learning new software
• Ability to maintain confidentiality and professionalism at all times
• A positive attitude and a collaborative approach to teamwork

Compassionate Connections is committed to creating an inclusive workplace and welcomes applications from individuals of all backgrounds and lived experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $24.00-$29.00 per hour

Benefits

• Dental care
• Extended health care

Work Location: In person