CCR-Medical Office Administrator

Lifemark Health Corp.; Halifax; On-site; CAD 22,041 - 33,062; Part time

Job summary

Lifemark Bayers Road is seeking a dedicated Medical Office Administrator to support patient intake, scheduling, and billing at our Halifax clinic. You will interact with patients, staff and funders, ensuring accurate data and smooth operations in a fast-paced environment.

The role emphasizes efficient administrative support, teamwork with the clinic leadership, and adherence to Lifemark’s standards of service and quality in healthcare management.

Qualifications

• High School Diploma or equivalent required.
• Post secondary education in Medical Office Administration considered an asset.
• Experience in a physiotherapy or private health care clinic is an asset.
• Strong communication and interpersonal skills; data entry proficiency.

Responsibilities

• Answer calls, greet patients, and provide excellent customer service.
• Capture accurate intake information during first visits and throughout treatment.
• Assist patients with paperwork to ensure accuracy.
• Coordinate scheduling and maintain patient medical records.
• Collect payments and manage insurance claims for third party funders.
• Perform data entry and billing for funders.
• Coordinate courier, email, mail and fax communications.

Skills

Communication skills

Multitasking

Adaptability

Data entry

Education

High School Diploma

Post secondary education in Medical Office Administration

Job description

Medical Office Administrator–Lifemark Bayers Road
Status:Permanent Part-Time
Location: 7071 Bayers Road, Halifax, NS

Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and building a reputation for being one of the best in the industry with exceptional standards of work and quality? If so, come and join us as a Medical Office Administrator at Lifemark Bayers Road, a Lifemark Health Group clinic, Canada’s premier, largest, and most comprehensive healthcare management organization. We believe when you move better, you feel better. This is at the heart of everything we do, and we are seeking a Medical Office Administrator who shares this same philosophy.

At Lifemark, we walk the talk of our company Core Values: “We have fun”,“We strive for simplicity”,“We trust each other to do the right thing”, “We go the extra kilometre” and “We belong here”.

The Medical Office Administrator is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients, team members and external customers. The Medical Office Administrator is responsible for all aspects of patient intake, data entry, answering the phone, outbound calling, receiving faxes and emails, as well as invoicing and payments.

Why Lifemark?

• Opportunity to work with a multi-disciplinary team of clinicians and the satisfaction of being on a driven team
• Supportive and collaborative administrative team
• Positive and comforting work environment
• Opportunities for growth within a national company
• Nationally recognized brand with a strong digital presence

Primary Responsibilities

• Answer telephone calls, greet patients and visitors upon arrival, and provide excellent customer service for all questions or concerns
• Coordinate a detailed and accurate intake of information on the patient's first visit to the clinic and throughout their treatment plan
• Assist patients with completing paperwork at the clinic to avoid errors and inaccurate information
• Coordinate scheduling of patient appointments and maintain the patient’s medical record
• Collect payment at time of serviceand maintain accurate insurance claims to third party funders
• Complete data entry and billingfor third party funders
• Coordinate courier packages (in or outgoing) and process incoming and outgoing email, mail and faxes
• Provide administrative support to the Care Coordinator Manager and Clinic Director

Qualifications & Core Competencies:

• High School Diploma, G.E.D. or equivalent
• High degree of organizational and multi-tasking skills in a busy and fast-paced work environment
• Previous experience in a physiotherapy or private health care clinic setting is an asset
• Excellent communication (verbal and written) and interpersonal skills
• Computer savvy and data entry skills
• Flexible and adaptable to change
• Ability to hit the ground running with minimum supervision
• Post secondary education in Medical Office Administration or related field considered an asset
• Previous experience in a physiotherapy and multi-disciplinary clinic considered an asset

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent @lifemark.ca