Administrative Officer, Philanthropy

Terry Fox Foundation; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Join a leading nonprofit organization as an Administrative Officer where you will play a pivotal role in supporting the fundraising team. Your organizational and communication skills will ensure efficient operations, allowing fundraisers to focus on building strong donor relationships. This position offers a unique chance to contribute to the fight against cancer and be part of an impactful mission.

Qualifications

• Experience in fundraising or nonprofit environments is ideal.
• Proactive in a fast-paced workspace.
• Strong written and verbal skills are essential.

Responsibilities

• Manage calendars and schedule meetings for the fundraising team.
• Support tracking and managing fundraising campaign timelines.
• Maintain accurate donor records and assist with prospect research.

Skills

Organizational Skills

Communication

Problem-Solving

Collaboration

Tech Savvy

Education

3-5 years of administrative experience

Tools

CRM systems (e.g. Salesforce)

Microsoft Office

Project Management Tools

Job description

At the Terry Fox Foundation, we are building a world-class philanthropy team inspired by Terry's enduring values : integrity, courage, determination, and compassion . As we embark on a bold new chapter in the fight against cancer, we invite visionary and driven individuals to join us in engaging donors to invest in transformative cancer research.

This is your opportunity to be part of something extraordinary—to help shape a high-performing team with ambitious goals and play a key role in a historic mission to "Finish It." If you're passionate about making a lasting impact and energized by the challenge of building something meaningful, we want to hear from you.

If we create a well-organized, responsive, and highly efficient administrative structure, we will empower our fundraising team to spend more time listening to the aspirations of our donors and secure transformational gifts to accelerate cancer research breakthroughs.

The Administrative Officer plays a vital role in ensuring the smooth and effective operation of the Terry Fox Foundation’s philanthropy team. Reporting to the Sr. Director, Campaign Operations, but also playing a critical role in supporting the Chief Philanthropy Officer, this position provides comprehensive administrative support with a priority focus on assisting the transformational fundraising team.

Why This Role Matters

This role is the backbone of our fundraising team’s operations, ensuring efficiency in scheduling, reporting, donor interactions, and campaign support. The Administrative Officer provides critical support in managing logistics, communications, data entry, and coordination across multiple teams, allowing fundraisers to focus on building meaningful donor relationships.

What You’ll Achieve

• Administrative & Scheduling Support : Manage calendars, schedule key meetings, and coordinate logistics for the fundraising team, ensuring seamless workflow and time management.
• Campaign Coordination : Support the Sr. Director, Campaign Operations, in tracking and managing fundraising campaign timelines and deliverables.
• Donor Support & Data Management : Maintain accurate donor records, assist with prospect research, and generate reports from the CRM system.
• Event & Meeting Logistics : Assist in planning and executing donor meetings, stewardship events, and internal team gatherings.
• Document & Presentation Preparation : Draft correspondence, prepare presentations, and support report development for internal and external stakeholders.
• Cross-Team Collaboration : Work closely with finance, marketing, and human resources to ensure administrative needs align with organizational priorities.
• Expense & Budget Tracking : Support budget reconciliation, expense tracking, and financial documentation related to fundraising activities.
• Process Improvement : Identify and implement ways to improve administrative efficiency, ensuring streamlined operations for the team.

Who You Are

• A highly organized and detail-oriented professional with at least 3-5 years of administrative experience, ideally in fundraising or nonprofit settings.
• A proactive problem-solver who thrives in a fast-paced, multi-tasking environment.
• A strong communicator with excellent written and verbal skills.
• A collaborative team player who enjoys supporting multiple stakeholders.
• A tech-savvy individual with experience in CRM systems (e.g. Salesforce), Microsoft Office, and project management tools.
• A mission-driven individual who is inspired by Terry Fox’s legacy and committed to playing a role in ending cancer.

What Success Looks Like

• Fundraising team members are fully supported and able to focus on donor engagement.
• Administrative processes run efficiently, with clear workflows and proactive solutions.
• Campaign operations, donor communications, and event logistics are well-organized and executed flawlessly.
• Internal teams experience strong cross-functional coordination.

This role is an opportunity to make a meaningful difference, ensuring that the Terry Fox Foundation’s fundraising efforts operate at the highest level and capacity. If you are organized, proactive, and passionate about supporting a world-class philanthropic team, we invite you to join us.

How to Apply :

We appreciate your interest in joining the Terry Fox Foundation!

Please submit your application via LinkedIn.

Please note that only those candidates selected for an interview will be contacted. Details regarding compensation, including the salary and benefits package, will be discussed with candidates invited to interview.

To be considered for this position, applicants must be legally eligible to work in Canada at the time of application. The Terry Fox Foundation is unable to support work permit or immigration applications for this role. Employment is contingent upon the Foundation’s receipt of all required documentation.

About the Terry Fox Foundation and the Terry Fox Research Institute

The Terry Fox Foundation and the Terry Fox Research Institute are at the forefront of the fight against cancer, advancing bold, collaborative research that transforms lives. Inspired by Terry’s vision and driven by the unwavering support of millions – in every community across Canada and places around the globe – we fund world-class, patient-centered research that accelerates breakthroughs in cancer prevention, detection, and treatment.

Since 1981, more than a billion dollars have supported collaborative cancer researchers and clinicians. Leading the way, Terry Fox Research Institute’s national collaboration of cancer centres, universities and teaching hospitals is having impact immediate impact, today. For more information : terryfox.org

Finish It.

The Terry Fox movement is a Marathon of Hope.

Crossing the finish line means hope for everyone with cancer. Cancer will be defeated. For some cancer that will be prevention, for some cancers that will be management, and for some cancer that will be a cure.

Finishing the Marathon of Hope means cancer is no longer feared. Finishing the Marathon of Hope will mean hope for everyone.

The finish line is within sight. Now it’s up to us to finish what Terry started.

Together, we can : Finish it!

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