Administrative & Office Operations Coordinator

Tobermory; Edmonton; On-site; CAD 44,000 - 48,000; Full time

Job summary

2162342 Alberta Ltd. based in Edmonton is seeking an Administrative Assistant who is self-motivated with good interpersonal skills. The role is permanent, full-time, day shift, and pays $26.71 hourly for 32 hours per week.

Responsibilities include phone handling, data filing, appointment scheduling, travel arrangements, minutes, and preparing reports. The candidate should have strong organizational skills, English fluency, and the ability to work independently or in a team.

Qualifications

• Secondary school graduation certificate is required.
• 1–2 years of similar industry experience preferred.
• Excellent time management and ability to prioritize work.
• Strong organizational skills and ability to multi-task.
• Excellent oral and written communication.

Responsibilities

• Answer phones and forward calls and messages.
• Respond to electronic enquiries.
• Gather data, statistics and other information.
• Set up and maintain manual and computerized data filing systems.
• Order office supplies and maintain inventory.
• Schedule and confirm appointments.
• Greet people and direct them to contacts or service areas.
• Devise and implement office procedures and routines.
• Plan and coordinate seminars, conferences, and events.
• Record and prepare minutes for meetings and conferences.
• Arrange travel and related itineraries and reservations.
• Open and distribute mail and coordinate information flow.
• Review, evaluate and implement new administrative procedures.
• Set work priorities and ensure deadlines are followed.
• Update and maintain databases.
• Keep office reports and records.
• Assist in regularly scheduled reports, as needed.
• Update and maintain office policies and procedures.

Skills

Fluent English

Time management

Organizational skills

Independent & team work

Interpersonal skills

Reliability

Education

Secondary (high) school graduation certificate

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

Windows

Job description

2162342 Alberta Ltd. based in Edmonton is seeking an Administrative Assistant who is self-motivated with good interpersonal skills. The role is permanent, full-time, day shift, and pays $26.71 hourly for 32 hours per week.

Responsibilities include phone handling, data filing, appointment scheduling, travel arrangements, minutes, and preparing reports. The candidate should have strong organizational skills, English fluency, and the ability to work independently or in a team.