Sr. Administrative Coordinator

Frey Consulting Group; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

Frey Consulting Group in Edmonton, AB, is seeking a Sr. Administrative Coordinator to own the daily operations of the Edmonton office and provide high-level administrative support to senior leadership.

The role includes HR coordination from onboarding to compliance, and collaboration across departments to keep the office running smoothly. The position is onsite, full-time, with responsibilities spanning reception, scheduling, travel, documentation, and record-keeping, plus vendor coordination

Qualifications

• 5+ years in an office manager, executive assistant or operations role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High level of discretion and professionalism.
• Comfortable working with a variety of systems and software tools.
• Able to work independently and anticipate needs.

Responsibilities

• Own the daily operations of the Edmonton office, keeping it productive, organized and running smoothly.
• Provide high-level administrative support to senior leadership
• Carry day-to-day HR coordination, from recruitment support through onboarding, offboarding and compliance tracking.
• Support operational administration across shipping, customer inquiries, marketing lists and office systems.
• Oversee daily office operations including reception, mail and general administration.
• Answer phones and direct queries to the appropriate team member.
• Serve as the first point of contact for visitors, customers and service providers.
• Coordinate vendors, deliveries and service appointments.
• Manage office supplies, equipment and workspace needs.
• Support onboarding logistics, including workspace setup and equipment coordination.
• Oversee office improvement initiatives and workspace planning.
• Coordinate contractors for repairs, upgrades and maintenance.
• Provide administrative support to senior leadership and the Principals.
• Manage calendars, scheduling and meeting coordination for the leadership team.
• Prepare, organize and edit documents and communications.
• Coordinate travel arrangements and expense tracking.
• Handle confidential information with discretion and professionalism.
• Support day-to-day HR coordination in collaboration with leadership.
• Assist with recruitment, interview coordination and candidate communications.
• Coordinate onboarding and offboarding processes end to end.
• Track attendance, training, certifications and compliance requirements.
• Assist with HR documentation, policies and reporting.
• Respond to employee inquiries on policies, vacation and general matters, escalating sensitive or complex issues appropriately.
• Coordinate team-building events, staff functions, employee recognition programs and milestone tracking.
• Coordinate packing slips and send customer shipping notifications.
• Support customers and drivers on freight and shipping inquiries, and assist with general customer inquiries.
• Maintain marketing lists and business development processes.
• Coordinate webinars, presentations and internal communications.
• Support HR and office-related software systems, and coordinate IT setup and access for employees.
• Maintain organized digital and physical records.

Skills

Office management

Executive support

Multitasking

Communication

Discretion

Independent work

Systems software

Tools

HR software

Office software

IT systems

Job description

Job Title: Sr. Administrative Coordinator

Placement Type: Permanent

Address: Edmonton, AB

Work Location: Onsite

Hours: Monday to Friday, Full-Time

Our client, an Edmonton-based building supplies company, is seeking an Sr. Administrative Coordinator to join their team. They are a hands-on, collaborative organization where everyone works closely across departments. This opportunity is a strong fit for an experienced office manager or executive assistant who enjoys owning how an office runs and supporting senior leadership directly.

Position Overview:

• Own the daily operations of the Edmonton office, keeping it productive, organized and running smoothly.
• Provide high-level administrative support to senior leadership
• Carry day-to-day HR coordination, from recruitment support through onboarding, offboarding and compliance tracking.
• Support operational administration across shipping, customer inquiries, marketing lists and office systems.

Responsibilities:

• Oversee daily office operations including reception, mail and general administration.
• Answer phones and direct queries to the appropriate team member.
• Serve as the first point of contact for visitors, customers and service providers.
• Coordinate vendors, deliveries and service appointments.
• Manage office supplies, equipment and workspace needs.
• Support onboarding logistics, including workspace setup and equipment coordination.
• Oversee office improvement initiatives and workspace planning.
• Coordinate contractors for repairs, upgrades and maintenance.
• Provide administrative support to senior leadership and the Principals.
• Manage calendars, scheduling and meeting coordination for the leadership team.
• Prepare, organize and edit documents and communications.
• Coordinate travel arrangements and expense tracking.
• Handle confidential information with discretion and professionalism.
• Support day-to-day HR coordination in collaboration with leadership.
• Assist with recruitment, interview coordination and candidate communications.
• Coordinate onboarding and offboarding processes end to end.
• Track attendance, training, certifications and compliance requirements.
• Assist with HR documentation, policies and reporting.
• Respond to employee inquiries on policies, vacation and general matters, escalating sensitive or complex issues appropriately.
• Coordinate team-building events, staff functions, employee recognition programs and milestone tracking.
• Coordinate packing slips and send customer shipping notifications.
• Support customers and drivers on freight and shipping inquiries, and assist with general customer inquiries.
• Maintain marketing lists and business development processes.
• Coordinate webinars, presentations and internal communications.
• Support HR and office-related software systems, and coordinate IT setup and access for employees.
• Maintain organized digital and physical records.

Must Have Qualifications:

• 5+ years in an office manager, executive assistant or operations role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High level of discretion and professionalism.
• Comfortable working with a variety of systems and software tools.
• Able to work independently and anticipate needs.

Like To Have Qualifications:

• Experience supporting HR processes or people operations.
• Experience within manufacturing, engineering or building supplies.