Administrative assistant

Tobermory; Edmonton; On-site; CAD 44,000 - 48,000; Full time

Job summary

2162342 Alberta Ltd. based in Edmonton is seeking an Administrative Assistant who is self-motivated with good interpersonal skills. The role is permanent, full-time, day shift, and pays $26.71 hourly for 32 hours per week.

Responsibilities include phone handling, data filing, appointment scheduling, travel arrangements, minutes, and preparing reports. The candidate should have strong organizational skills, English fluency, and the ability to work independently or in a team.

Qualifications

• Secondary school graduation certificate is required.
• 1–2 years of similar industry experience preferred.
• Excellent time management and ability to prioritize work.
• Strong organizational skills and ability to multi-task.
• Excellent oral and written communication.

Responsibilities

• Answer phones and forward calls and messages.
• Respond to electronic enquiries.
• Gather data, statistics and other information.
• Set up and maintain manual and computerized data filing systems.
• Order office supplies and maintain inventory.
• Schedule and confirm appointments.
• Greet people and direct them to contacts or service areas.
• Devise and implement office procedures and routines.
• Plan and coordinate seminars, conferences, and events.
• Record and prepare minutes for meetings and conferences.
• Arrange travel and related itineraries and reservations.
• Open and distribute mail and coordinate information flow.
• Review, evaluate and implement new administrative procedures.
• Set work priorities and ensure deadlines are followed.
• Update and maintain databases.
• Keep office reports and records.
• Assist in regularly scheduled reports, as needed.
• Update and maintain office policies and procedures.

Skills

Fluent English

Time management

Organizational skills

Independent & team work

Interpersonal skills

Reliability

Education

Secondary (high) school graduation certificate

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

Windows

Job description

2162342 Alberta Ltd. based in 503-90 Street SW, Edmonton, AB T6X 1C9 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The selected candidate will be required to work during the day shift.

Employer Name: 2162342 Alberta Ltd.
Position: Administrative assistant
No. of vacancies: 1
Salary: $26.71 hourly for 32 hours per week
Employment type: Permanent employment, Full time
Location: 503-90 Street SW, Edmonton, AB T6X 1C9

• The candidate would be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate would be in charge of gathering data, statistics, and other information.
• The candidate would be in charge of set up and maintain manual and computerised data filing systems.
• The candidate will be responsible in ordering office supplies and maintain inventory.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be required to greet people and direct them to contacts or service areas
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate would be in charge of recording and preparing minutes for meetings, seminars, and conferences.
• The candidate would be in charge of arranging travel, related itineraries, and making reservations.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate would be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate should keep the databases in check and update them regularly.
• The candidate would be responsible in keeping office reports and records.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate will be required to update and maintain office policies and procedures.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
• The candidate would need to adhere to all relevant company procedures and policies.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate should have a minimum 1 to 2 years of working experience in similar industry.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should be energetic with a positive attitude.
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate must be capable of acting on their own initiative.
• The candidate should have excellent customer service skills.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information.
• The candidate should be client focused.
• The candidate should be bondable and easily communicate.
• The candidate should have strong critical thinking skills and knowledge of analytics.
• The candidate should have excellent problem solving skills.
• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.

Business Equipment and Computer Applications

• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook.
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.