Administrative Coordinator - Time Entry & HR Records

Mikisew Group; Fort McMurray; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive wage

Career growth

Benefits package

Retirement plan with company match

Job summary

This position requires solid data entry skills, attention to detail, and the ability to work independently within a team. Prior experience in an oilfield services environment is a plus.

Qualifications

• Accurate data entry and document handling required.
• Proficiency with Word & Excel; knowledge of SAP/Avanti.
• Strong numeracy skills and ability to organize information.
• Excellent customer service and communications capabilities.
• Ability to meet deadlines and maintain confidentiality.

Responsibilities

• Daily Force reports completed and sent to LEM coordinator and HR daily.
• Site scheduling: coordinate with Supervisor/Manager and act as focal point.
• Collect and verify work order numbers, descriptions, and employee numbers.
• Manage weekly LEM submissions to Capital Region Office and file admin.
• Prepare Job Costing Report: Man-hours by work orders.
• Maintain gate log; perform FAS entry.
• Record weekly timesheets and ensure accuracy; obtain approvals.
• Handle reception and clerical duties; maintain site files and index.
• Issue and track Purchase Orders; attach invoices for submission.
• Maintain Employee HR files; process new hires and layoffs; payroll changes.
• Maintain confidentiality and perform other duties as assigned.

Skills

Data entry

Office software

Numeracy

Customer service

Organization

Deadline management

Confidentiality

Timekeeping

HR file accuracy

Interpersonal skills

Education

High school diploma

Accounting diploma/certificate

Tools

SAP

Avanti

Job description

This position requires solid data entry skills, attention to detail, and the ability to work independently within a team. Prior experience in an oilfield services environment is a plus.