Executive Administrator

TSG Staffing Services; Fort McMurray; On-site; CAD 55,000 - 75,000; Full time

Job summary

TSG Staffing Services is seeking an Executive Administrator in Fort McMurray, Alberta. This role involves providing high-level administrative support to the executive team, managing complex calendars, and handling accounts payable/receivable using QuickBooks. The ideal candidate will have at least 3 years of administrative experience, proficiency in Microsoft Office, and strong organizational and communication skills. Pay rates will be based on experience and current market standards.

Qualifications

• 3+ years of administrative experience.
• Experience in a unionized environment is a strong asset.
• Hands-on experience with QuickBooks for AP/AR and reconciliations.
• Proficient in Microsoft Office programs.

Responsibilities

• Provide high-level administrative support to the executive team.
• Manage complex calendars and coordinate meetings.
• Support office operations including reception coverage and mail distribution.
• Handle accounts payable and receivable functions.
• Prepare and modify documents, including correspondence and reports.

Skills

Administrative experience

Organizational skills

Communication skills

QuickBooks

Microsoft Office proficiency

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

TSG Staffing Services is currently recruiting for an EXECUTIVE ADMINISTRATOR for a Fort McMurray area-based opportunity to work in an office environment.

Job Description:

• Provide high-level administrative support to the executive team in a fast-paced, high-pressure environment
• Manage complex calendars, coordinate meetings, and prioritize shifting executive demands with discretion and efficiency
• Support office operations, including reception coverage, visitor coordination, mail distribution, supply management, boardroom scheduling, and other various duties
• Handle accounts payable and receivable functions, including invoice processing, expense tracking, and reconciliations using QuickBooks
• Maintain electronic and hard copy filing system
• Perform data entry and scan documents
• Prepare and modify documents, including correspondence, reports, drafts, memos and email

Job Requirements:

• 3+ years of administrative experience
• Experience working in a unionized environment is a strong asset
• Hands-on experience with QuickBooks (AP/AR, reconciliations) is required
• Proficient in Microsoft Office programs, including Word, Excel, Outlook and PowerPoint
• Excellent organizational skills and the ability to deliver consistent and reliable results
• High level of discretion, professionalism, and emotional intelligence when dealing with sensitive information and workplace dynamics
• Excellent communication skills – written and verbal

Pay rates or salaries will be based on experience and current market standards. Only selected candidates will be contacted.