Administrative Coordinator

Adecco; Grande Prairie; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Weekly pay

Health and dental benefits

Training programs

Onboarding process

Job summary

Adecco is hiring an Administrative Coordinator for our Grande Prairie, AB client. The role is full-time and based in the Grande Prairie office, with a 40-hour week and a temporary 12-month contract with potential extension.

The ideal candidate is organized, detail-oriented, and capable of supporting operational teams. Responsibilities include preparing documents, coordinating communications, maintaining records, and handling front-desk duties.

Qualifications

• Minimum 2 years of administrative, office support, receptionist, or coordinator experience.
• Administrative Assistant, Office Administration, or Business diploma is considered an asset.
• Experience in the oil and gas industry is preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Experience with SAP is considered an asset.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities and deadlines effectively.
• Professional, confidential, and detail-oriented.
• Strong interpersonal and relationship-building skills.
• Ability to work independently and collaboratively within a team environment.
• Must be legally eligible to work, and reside in Canada

Responsibilities

• Prepare and maintain correspondence, reports, presentations, spreadsheets, and departmental documentation.
• Assist with the development and distribution of communication plans and internal communications.
• Update and maintain procedures, manuals, organizational charts, handbooks, and monitoring guides.
• Support various administrative projects and day-to-day office operations.
• Provide professional front-desk reception services and greet visitors.
• Respond to and direct incoming calls, emails, and inquiries.
• Coordinate office activities and support employee requests.
• Maintain office supplies and coordinate service requests for office equipment.
• Serve as a key communication contact within the department, distributing information through Outlook, MS Teams, SharePoint, bulletin boards, and other channels.
• Build effective working relationships with internal departments and business partners.
• Assist with processing invoices, requisitions, and administrative requests.
• Maintain accurate records and documentation.

Skills

MS Office proficiency

Communication skills

Organizational skills

Multitasking

Education

Business diploma

Tools

SAP

Microsoft Office

Job description

Adecco is currently hiring a full-time Administrative Coordinator for our client in Grande Prairie, AB. This is an excellent opportunity for a highly organized and detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting operational teams.

Reporting to the Senior Field Business Technician, you will provide day-to-day administrative support, coordinate communications, maintain documentation, and assist with various operational and business processes. You will be able to work independently, manage multiple priorities, and build strong relationships across departments.

This position is based in the Grande Prairie office, and candidates must reside in the area.

• Shift: Monday to Friday | 40 hours per week
• Job type: Temporary 12-month| Possibility of extension | Full-time

Here’s why you should apply:

• Paid weekly accurate and on time
• Strong health and safety programs
• Medical and dental benefits once qualified
• Free training programs
• New and quicker onboarding process

Responsibilities:

Administrative Support

• Prepare and maintain correspondence, reports, presentations, spreadsheets, and departmental documentation.
• Assist with the development and distribution of communication plans and internal communications.
• Update and maintain procedures, manuals, organizational charts, handbooks, and monitoring guides.
• Support various administrative projects and day-to-day office operations.

Reception & Office Coordination

• Provide professional front-desk reception services and greet visitors.
• Respond to and direct incoming calls, emails, and inquiries.
• Coordinate office activities and support employee requests.
• Maintain office supplies and coordinate service requests for office equipment.

Communication & Stakeholder Support

• Serve as a key communication contact within the department, distributing information through Outlook, MS Teams, SharePoint, bulletin boards, and other channels.
• Build effective working relationships with internal departments and business partners.
• Assist with processing invoices, requisitions, and administrative requests.

Systems & Records Management

• Maintain accurate records and documentation.
• Assist with technology and office equipment troubleshooting requests.
• Support document management and reporting activities.
• Ensure compliance with company policies and health, safety, and environmental requirements.

Qualifications and Skills:

• Minimum 2 years of administrative, office support, receptionist, or coordinator experience.
• Administrative Assistant, Office Administration, or Business diploma is considered an asset.
• Experience in the oil and gas industry is preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Experience with SAP is considered an asset.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities and deadlines effectively.
• Professional, confidential, and detail-oriented.
• Strong interpersonal and relationship-building skills.
• Ability to work independently and collaboratively within a team environment.
• Must be legally eligible to work, and reside in Canada

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.