Administrative Coordinator

Ubisoft; Montreal; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to support its dynamic Music team. This role involves managing invoicing, analyzing departmental finances, and ensuring smooth operations related to music licensing and distribution. With a focus on detail and organization, you will play a key role in facilitating partnerships and ensuring compliance with accounting procedures. Join a forward-thinking company where your contributions will help shape memorable gaming experiences and foster a collaborative environment. If you have a passion for music and gaming, this is the perfect opportunity to make an impact.

Qualifications

• Experience in a similar role is essential.
• Strong organizational skills and knowledge of accounting procedures are required.
• Excellent communication skills and proficiency in French are necessary.

Responsibilities

• Process and track invoices related to Ubisoft Music.
• Compile and analyze departmental revenues and expenses.
• Manage soundtracks distribution to digital partners.

Skills

Organizational Skills

Accounting Procedures

Interpersonal Communication

Proficiency in Word

Proficiency in Excel

Knowledge of Music Publishing

Education

Relevant Experience

Tools

Teams

SharePoint

Internal Licensing Software

Job description

Join to apply for the Administrative Coordinator role at Ubisoft

Get AI-powered advice on this job and more exclusive features.

Company Description

Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal-opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting-edge technologies, and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.

Job Description

The Ubisoft Music team is looking for an Administrative Coordinator. Within Ubisoft's International Headquarters, the team manages music supervision, licensing, publishing, and artist partnerships. You will handle accounting follow-up of the department's activities and support all administrative needs.

Responsibilities

1. Process, pay, and track all invoices related to Ubisoft Music; review semi-annual royalty reports in collaboration with external contacts and Ubisoft's Accounting and Finance departments.
2. Compile and analyze departmental revenues and expenses.
3. Gather licensing information from labels and publishers; transmit to production and marketing teams.
4. Manage elements for Ubisoft Music soundtracks distribution to digital partners.
5. Ensure registration of musical works with collective management societies.
6. Administer Ubisoft Music accounts on DSPs and collaboration tools like Teams, SharePoint, and internal licensing software.

Qualifications

• Experience in a similar role or related experience.
• Knowledge of accounting procedures.
• Strong organizational and prioritization skills.
• Proficiency in Word and Excel.
• Knowledge of music publishing or the video game industry is a plus.
• Excellent interpersonal communication skills. Working proficiency in French required.

Additional Information

If you need a work permit, eligibility depends on your education and relevant work experience as per government requirements.

We encourage applications even if you do not meet all listed requirements, as skills and competencies can vary in form and experience.

Ubisoft values diversity and is committed to an inclusive, respectful work environment. Please inform us if you require accommodations during the interview process.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Computer Games