Administrative Coordinator

Ubisoft Entertainment; Montreal; Hybrid; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to join their dynamic Music team. This role involves managing accounting processes, supporting music licensing, and collaborating with various departments. As part of a diverse and inclusive workplace, you will contribute to enriching players' lives through memorable gaming experiences. The ideal candidate will possess strong organizational and communication skills, as well as a passion for the music and video game industries. If you're ready to tackle exciting challenges and be part of a creative journey, this opportunity is perfect for you.

Qualifications

• Experience in a similar administrative position or equivalent.
• Strong organizational skills and excellent management of priorities.
• Knowledge of general accounting procedures.

Responsibilities

• Process and track invoices related to Ubisoft Music business.
• Compile and synthesize departmental revenues and expenses.
• Assist in administration of music accounts and collaboration tools.

Skills

Organizational Skills

Interpersonal Communication

General Accounting Procedures

Proficiency in Word

Proficiency in Excel

Knowledge of Music Publishing

Knowledge of Video Game Industry

Prioritization Skills

Education

Relevant Experience in Administrative Roles

Tools

Teams

SharePoint

Internal Music Licensing Software

Job description

Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal-opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting-edge technologies, and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.

JOB DESCRIPTION

The Ubisoft Music team is looking for an Administrative Coordinator. Within Ubisoft's International Headquarters, the team brings together the activities of music supervision, music licensing, publishing and music artist partnerships within the company. You will be in charge of the accounting follow-up of the department's activities and of supporting the department in all its administrative needs.

Responsibilities

• Ensure the processing/payment/tracking of all invoices related to the Ubisoft Music business and review semi-annual royalty reports, in collaboration with external contacts and Ubisoft's Accounting and Finance departments;
• Compile and synthesize departmental revenues and expenses;
• Collect elements related to the licensing of musical works from labels and publishers and ensure the transmission to the production and marketing teams;
• Collect elements necessary for the distribution of Ubisoft Music original soundtracks and deliver these elements to digital distribution partners;
• Follow up on the registration of musical works with the collective management societies;
• Assist in the administration of Ubisoft Music accounts on DSPs and Ubisoft Music collaboration tools such as: Teams, Sharepoint and an internal software for music licensing tracking.

QUALIFICATIONS

• Experience in a similar position or other equivalent experience;
• Knowledge of general accounting procedures;
• Strong organizational skills and excellent management of priorities;
• Proficiency in Word and Excel;
• Knowledge of the music publishing or video game industry is an asset;
• Interpersonal communication skills.Working proficiency in French is required.

ADDITIONAL INFORMATION

Just a heads up: If you require a work permit, your eligibility may depend on your education and years of relevant work experience, as required by the government.

Skills and competencies show up in different forms and can be based on different experiences, that is why we strongly encourage you to apply even though you may not have all the requirements listed above.

At Ubisoft, we embrace diversity in all its forms. We’re committed to fostering an inclusive and respectful work environment for all.We know the importance of providing a pleasant interview experience, therefore if you need anyaccommodation, please let us know if there is anything we can do to facilitate the interview process.

We do not accept open applications. You can find all our open positions by clicking on the ‘Search Jobs’ button. Check our careers page regularly if you don’t find the opportunity you are looking for this time.

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I am not familiar with the video game industry. Would I fit into Ubisoft?

At Ubisoft, everyone is welcome! We know that by bringing together different perspectives and experiences, we create a more inclusive environment for our team members. You’ll get the chance to work with teams and projects that inspire and challenge you every single day.

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