Coordonnateur Administratif(ve)/Administrative Coordinator

MEDLOG Transport & Logistics; Montreal; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is looking for a proactive Administrative Coordinator to enhance office operations. This role involves providing comprehensive administrative support, managing calls, coordinating meetings, and assisting with HR-related tasks. The ideal candidate will thrive in a fast-paced environment, showcasing excellent communication and organizational skills. Join a dynamic team dedicated to delivering customer-centric logistics solutions and enjoy a fulfilling career in a supportive workplace that values adaptability and professionalism.

Qualifications

• Proven experience in an administrative role, preferably in a fast-paced environment.
• Excellent communication and interpersonal skills to interact effectively.

Responsibilities

• Serve as the first point of contact by answering incoming calls and greeting guests.
• Schedule and coordinate meetings, conferences, and appointments for executives.

Skills

Administrative Support

Communication Skills

Organizational Skills

MS Office Suite

Multitasking

Confidentiality

Tools

MS Office Suite

Job description

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Contribution to MEDLOG CANADA

MEDLOG is a one-stop shop for global inland solutions. We dedicate ourselves daily to being the most customer-centric, reliable, and resourceful logistics and supply chain provider, engaged in providing customizable logistics solutions to help our customers get their goods to market quickly and cost-effectively.

Position Summary

We are seeking a competent and proactive Administrative Coordinator to join our team. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of the office. As an Administrative Coordinator, you will manage various tasks including answering calls, greeting guests, maintaining office supplies, coordinating meetings, handling travel arrangements, and assisting with HR-related duties.

Key Accountabilities

1. Serve as the first point of contact by answering incoming calls and greeting guests professionally and courteously.
2. Assess space readiness regularly, ensuring workspaces, conference rooms, and offices are safe and prepared for employees.
3. Monitor and maintain inventory of office supplies, including ordering and restocking as needed for smooth operations.
4. Schedule and coordinate meetings, conferences, and appointments for executives, including arranging accommodations and preparing meeting rooms.
5. Evaluate travel needs and preferences for the Managing Director and other managers, booking flights, accommodations, and transportation in line with company policies and budgets.
6. Maintain accurate records and documents for executives, including correspondence, reports, and confidential files.
7. Assist the HR Manager with recruitment activities, HR events, and onboarding processes. Coordinate interview and training schedules as needed.
8. Perform basic data entry tasks, updating databases, spreadsheets, and documentation with relevant information.

Qualifications and Competencies

All MEDLOG Canada employees are expected to embody the MSC Values, striving to deliver customer-centric results in all interactions with colleagues and clients.

• Proven experience in an administrative role, preferably in a fast-paced environment.
• Excellent communication and interpersonal skills to interact effectively with employees, clients, and vendors.
• Strong organizational skills with meticulous attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize workload effectively to meet deadlines.
• Discretion and professionalism in handling confidential information.
• Flexibility and adaptability to changing priorities and responsibilities.

Seniority Level

• Associate

Employment Type

• Full-time

Job Function

• Administrative and Customer Service

Industries

• Transportation, Logistics, Supply Chain, and Storage

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