Sr. Lease Admin Coordinator- Bilingual (English & French)

Cushman & Wakefield; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Bilingual Sr. Lease Admin Coordinator to manage lease administration processes. This role involves reviewing property documents, maintaining critical location data, and ensuring accurate financial obligations. The ideal candidate will thrive in a fast-paced environment, possess strong analytical and communication skills, and be fluent in both English and French. This fully remote position offers an opportunity to work with a global leader in real estate, contributing to a dynamic team while enjoying a competitive salary and comprehensive benefits.

Benefits

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Qualifications

• 2+ years of experience in auditing or related fields.
• Ability to interpret complex lease terminology and financial terms.

Responsibilities

• Review and maintain lease information in technology systems.
• Conduct desktop audits of CAM, Insurance, and Tax reconciliations.

Skills

Customer service

Communication skills

Analytical skills

Attention to detail

Technical proficiency

Education

High School diploma or GED

Bachelor’s Degree in business, finance, real estate, or accounting

Tools

MS Office Suite

Job description

Sr. Lease Admin Coordinator- Bilingual (English & French)

Apply remote type Fully Remote locations Toronto, Canada time type Full time posted on Posted Yesterday job requisition id R272870

Job Title

Sr. Lease Admin Coordinator- Bilingual (English & French)

Job Description Summary

Responsible for reviewing leased and owned property documents, compiling and maintaining critical location data, including financial and contractual obligations, as part of the lease administration process. This position may be assigned to one or more accounts/clients.

Essential Functions and Responsibilities

1. Review, abstract, and perform quality control data audits of documents; update and maintain all lease information in our technology systems.
2. Ensure proper document management; maintain file storage, scan documents, and handle mail.
3. Review client invoices with lease requirements; collect supporting documentation and verify calculations.
4. Conduct desktop audits of CAM, Insurance, and Tax reconciliations; interpret charges and resolve discrepancies with landlords.
5. Ensure accurate financial obligations and timely processing of monthly rents.
6. Manage subtenant processes, including recording and collection of rent and invoice pass-throughs.
7. Communicate with internal and external partners about critical dates, policies, and inquiries.
8. Request and process certificates of insurance as per lease terms.
9. Review Estoppels and SNDAs against lease agreements.
10. Respond to property inquiries with good judgment and maintain landlord and subtenant relationships.
11. Prioritize tasks and create schedules for portfolio objectives.
12. Manage multiple projects in a fast-paced environment.
13. Assist with financial and critical date reports, identify savings, record exceptions, and suggest solutions.
14. Support or oversee special projects and assist with new account transitions.
15. Help create and update process playbooks.
16. Guide and train other team members and new hires.
17. Identify business expansion opportunities and stay updated on industry trends.

Key Competencies

Customer service, communication skills (oral and written), organization, analytical skills, technical proficiency, research, attention to detail, interpersonal skills, sense of urgency. Must be fluent in French and comfortable conversing in both languages.

Education

• High School diploma or GED required.
• Bachelor’s Degree preferred, especially in business, finance, real estate, or accounting.

Additional Eligibility Qualifications

• At least 2 years of experience in auditing or related fields.
• Expertise in cost analysis, ledger review, contracts, and financial records.
• Ability to interpret complex lease terminology and financial terms.
• Proficiency with MS Office Suite.

Work Environment

Professional office environment with standard office equipment.

Physical Demands

Must communicate effectively, operate office machinery, and remain stationary for periods.

EEO Statement

C&W provides equal employment opportunity and affirmative action, ensuring a discrimination-free workplace.

Other Duties

Additional duties may be assigned as needed.

Note

This description may vary based on location.

Benefits and Compensation

Includes health, dental, vision, retirement, and other benefits. Salary range: $21.66 - $45.64 CAD/hour, depending on various factors.

Accessibility

Contact [e-mail] for accommodations.

About Us

Cushman & Wakefield is a global real estate leader with extensive expertise and a history spanning over 100 years. Visit www.careers.cushmanwakefield.com for more information.