Administrative Coordinator

Ubisoft; Montreal; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Administrative Coordinator within a dynamic music team. This role involves managing invoices, synthesizing financial data, and supporting music licensing efforts. You'll collaborate with various departments to ensure smooth operations and contribute to the vibrant culture of creativity. If you're passionate about organization and have a keen interest in the music or gaming industry, this is an exciting opportunity to be part of a diverse team committed to delivering memorable experiences. Embrace the chance to grow and make an impact in a globally recognized firm.

Qualifications

• Experience in a similar position or equivalent experience.
• Knowledge of general accounting procedures is essential.
• Strong organizational skills and excellent management of priorities.

Responsibilities

• Process, track and pay all invoices related to Ubisoft Music.
• Compile and synthesize departmental revenues and expenses.
• Assist in the administration of Ubisoft Music accounts on DSPs.

Skills

Organizational Skills

General Accounting Procedures

Interpersonal Communication

Proficiency in Word

Proficiency in Excel

Knowledge of Music Publishing

Education

Experience in Administrative Roles

Tools

Microsoft Teams

Sharepoint

Internal Music Licensing Software

Job description

Job Description

The Ubisoft Music team is looking for an Administrative Coordinator. Within Ubisoft's International Headquarters, the team brings together the activities of music supervision, music licensing, publishing and music artist partnerships within the company. You will be in charge of the accounting follow-up of the department's activities and of supporting the department in all its administrative needs.

Responsibilities

• Ensure the processing/payment/tracking of all invoices related to the Ubisoft Music business and review semi-annual royalty reports, in collaboration with external contacts and Ubisoft's Accounting and Finance departments;
• Compile and synthesize departmental revenues and expenses;
• Collect elements related to the licensing of musical works from labels and publishers and ensure the transmission to the production and marketing teams;
• Collect elements necessary for the distribution of Ubisoft Music original soundtracks and deliver these elements to digital distribution partners;
• Follow up on the registration of musical works with the collective management societies;
• Assist in the administration of Ubisoft Music accounts on DSPs and Ubisoft Music collaboration tools such as: Teams, Sharepoint and an internal software for music licensing tracking.

Qualifications

• Experience in a similar position or other equivalent experience;
• Knowledge of general accounting procedures;
• Strong organizational skills and excellent management of priorities;
• Proficiency in Word and Excel;
• Knowledge of the music publishing or video game industry is an asset;
• Interpersonal communication skills.

Additional Information

Just a heads up: If you require a work permit, your eligibility may depend on your education and years of relevant work experience, as required by the government.

Skills and competencies show up in different forms and can be based on different experiences, that is why we strongly encourage you to apply even though you may not have all the requirements listed above.

At Ubisoft, we embrace diversity in all its forms. We’re committed to fostering an inclusive and respectful work environment for all. We know the importance of providing a pleasant interview experience, therefore if you need any accommodation, please let us know if there is anything we can do to facilitate the interview process.

Company Description

Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal-opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting-edge technologies, and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.