Administrative Associate

HUB International; Abbotsford; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

RRSP matching

Paid time off

Job summary

HUB International in Abbotsford is seeking an Administrative Associate to support a busy team with day-to-day operations, greet guests, answer calls, and provide general administrative assistance.

The role requires 1–2 years in an office setting, strong MS Office skills, and excellent communication. HUB offers a comprehensive benefits package and opportunities for growth within the organization.

Qualifications

• Minimum of 1–2 years experience in an office/administrative capacity.
• Secondary School Diploma required.
• MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Level 1 Insurance License is an asset, but not required.

Responsibilities

• Greeting and welcoming guests/clients in person or over the telephone; answering and referring inquiries.
• Directing visitors by maintaining employee and department directories; giving instructions.
• Sorting and forwarding incoming faxes and emails to appropriate departments.
• Handling incoming and outgoing couriers (including regular mail); open, stamp, sort, and label for distribution.
• Maintaining stock and availability of office supplies by ordering as required.
• Maintaining a safe and clean reception area by complying with procedures, rules, and regulations.

Skills

Excellent communication skills

Detail oriented

Teamwork

Strong work ethic

MS Office proficiency

Education

Secondary School Diploma

Tools

MS Office Suite

Job description

About HUB International

Hi, we’re HUB! We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy – so you’re ready for tomorrow.

Administrative Associate – Office Administration & Clerical

The Opportunity! Are you someone who enjoys creating a welcoming environment while supporting a busy team with day‑to‑day operations? If so, this is the career for you! Acting as the first point‑of‑contact to all guests and callers, the Administrative Associate is responsible for greeting guests, answering/routing phone calls and providing general administrative support, as needed.

A day in the life

• Greeting and welcoming guests/clients, in person or over the telephone; answering and referring inquiries
• Directing visitors by maintaining employee and department directories; giving instructions
• Sorting and forwarding incoming faxes and emails received to appropriate departments
• Handling incoming and outgoing couriers (including regular mail); open, stamp, sort, and label for distribution
• Maintaining stock and availability of office supplies by ordering as required
• Maintaining a safe and clean reception area by complying with procedures, rules, and regulations
• Providing support on general administrative office services and is able to refer Brokers for specialized assistance

What you will bring to our team

• Easy going and down to have some fun
• Ready to work hard and crush goals
• Detail oriented and reliable
• Thrives in a team environment
• Excellent communication skills both verbal and written

Qualifications

• Level 1 Insurance License is an asset, but not required
• Secondary School Diploma
• Minimum of 1‑2 years’ experience within an office and/or administrative capacity
• Proficiency with MS Office Suite: Word, Excel, PowerPoint and Outlook

Salary Expectations

The expected salary range for this position is $40,000.00 to $45,000.00 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope, and level.

Benefits and Compensation

HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid‑time‑off benefits, and eligible bonuses, and commissions for some positions.

Why Join HUB?

Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together! We work hard and play hard! Get ready for our Staff Holiday Parties! Paid day off for your birthday – we want to celebrate you! Paid half a day off for volunteering in your community – HUB is a company that gives back and is active in our communities Room to grow within the organization. Lots of company perks, benefits, RRSP matching and great compensation. Your future with HUB – Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

Development and Training

By joining HUB you will become part of a rapidly growing company that offers significant opportunity for advancement. At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.

Core Values

• Entrepreneurship: We encourage innovation and educated risk‑taking.
• Integrity: We do the right thing every time.
• Teamwork: We work together to maximize results.
• Accountability: We measure and take responsibility for outcomes.
• Service: We serve clients, communities and colleagues.

Other

The employment offer is contingent upon completion of a successful background check.

Department Office Administration & Clerical. Required Experience: 1‑2 years experience. Required Travel: No Travel Required.

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