Administrative Associate

HUB International; Salmon Arm; On-site; CAD 44,000 - 48,000; Full time

Benefits offered by this job

RRSP matching

Paid time off

Health benefits

Bonuses/commissions for some positions

Job summary

HUB International in Canada is seeking an Administrative Associate to greet guests, route calls, and provide general office support in a busy insurance brokerage setting.

You will be the first point of contact, handle inquiries, assist Brokers with routine tasks, and help maintain an organized reception area. Strong communication and MS Office skills are essential; secondary school diploma required; 1–2 years' experience preferred.

Qualifications

• Greeting guests/clients in person or by phone and directing inquiries.
• Maintaining stock of office supplies and reception area.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Secondary School Diploma and 1–2 years of office experience.

Responsibilities

• Greeting and welcoming guests/clients, in person or over the telephone; answering and routing inquiries.
• Directing visitors by maintaining directories; giving instructions.
• Sorting and forwarding incoming faxes and emails to appropriate departments.
• Handling couriers and mail; open, stamp, sort, and label for distribution.
• Maintaining office supplies; ordering as required.
• Maintaining a safe, clean reception area; complying with procedures and regulations.
• Providing support on general administrative office services; refer Brokers for assistance.

Skills

Excellent communication

Detail oriented

Team player

Insurance license (Level 1)

Education

Secondary School Diploma

Tools

MS Office Suite

Job description

Hi, we’re HUB! We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you’re ready for tomorrow.

The Opportunity! Are you someone who enjoys creating a welcoming environment while supporting a busy team with day-to-day operations?? If so, this is the CAREER for you! Acting as the first point-of-contact to all guests and callers, the Administrative Associate is responsible for greeting guests, answering/routing phone calls and providing general administrative support, as needed.

A day in the life - Greeting and welcoming guests/clients, in person or over the telephone; answering and referring inquiries Directing visitors by maintaining employee and department directories; giving instructions Sorting and forwarding incoming faxes and emails received to appropriate departments Handling incoming and outgoing couriers (including regular mail); open, stamp, sort, and label for distribution Maintaining stock and availability of office supplies by ordering as required Maintaining a safe and clean reception area by complying with procedures, rules, and regulations Providing support on general administrative office services and is able to refer Brokers for specialized assistance

What you will bring to our team

• Easy going and down to have some fun
• Ready to work hard and crush goals
• Detail oriented and reliable
• Thrives in a team environment
• Excellent communication skills both verbal and written
• Level 1 Insurance License is an asset, but not required
• Secondary School Diploma
• Minimum of 1 -2 years' experience within an office and/or administrative capacity
• Proficiency with MS Office Suite: Word, Excel, PowerPoint and Outlook

Salary Expectations - The expected salary range for this position is $44,000 to $48,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope, and level.

HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

Why Join HUB?

Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together! We work hard and play hard! Get ready for our Staff Holiday Parties!! Paid day off for your birthday – we want to celebrate you! Paid half a day off for volunteering in your community - HUB is a company that gives back and is active in our communities Room to grow within the organization Lots of company perks, benefits, RRSP matching and great compensation Your future with HUB – Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB you will become part of a rapidly growing company that offers significant opportunity for advancement. At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.

What makes us different than all the rest?

Our Vision: To be everywhere risk exists - today and tomorrow. Helping protect what matters most.

Our Mission: To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.

Our Core Values:

• Entrepreneurship: We encourage innovation and educated risk-taking.
• Integrity: We do the right thing every time.
• Teamwork: We work together to maximize results.
• Accountability: We measure and take responsibility for outcomes.
• Service: We serve clients, communities and colleagues.

The employment offer is contingent upon completion of a successful background check. HUB is a company where your contributions will make a difference. We invite you to learn more about our team at www.hubinternational.com. If you require any accommodations during the hiring process, please reach out to [e-mail] to request this.

#LI-POST #LI-onsite Department Office Administration & Clerical Required Experience: Less than 1 year of relevant experience Required Travel: No Travel Required

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team [e-mail]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Hi, we’re HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected - through unrelenting advocacy and tailored insurance solutions that put you in control.

About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB's vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions.