Administrative Associate

HUB International; Chilliwack; On-site; CAD 40,000 - 45,000; Full time

Job summary

HUB International is seeking an Administrative Associate to greet guests, answer calls, and provide general administrative support. The role serves as the first point of contact and helps direct inquiries to the appropriate departments within the organization.

The position requires 1–2 years of office experience, strong MS Office skills, and a team-oriented, detail-focused attitude. A Level 1 Insurance License is an asset but not required; secondary diploma is expected.

Qualifications

• Secondary School Diploma is required.
• 1–2 years of office/administrative experience.
• Proficiency with MS Office Suite (Word/Excel/PowerPoint/Outlook).

Responsibilities

• Greet guests and callers as first point of contact.
• Direct visitors and route inquiries within the office.
• Sort and forward faxes and emails to the appropriate departments.
• Handle couriers and mail; stamp, label and distribute.
• Maintain office supplies and stock; order as needed.
• Keep reception area clean and compliant with procedures.
• Provide general administrative support and refer Brokers when needed.

Skills

Excellent communication skills

Team player

Detail oriented

Ready to work hard

Fun-loving

Education

Secondary School Diploma

Tools

MS Office Suite

Word

Excel

PowerPoint

Outlook

Job description

Hi, we’re HUB!

We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy – so you’re ready for tomorrow.

The Opportunity!

Are you a bright, outgoing, people-oriented person, who has an inner love for holiday parties? If so, this is the CAREER for you!

Acting as the first point-of-contact to all guests and callers, the Administrative Associate is responsible for greeting guests, answering/routing phone calls and providing general administrative support, as needed.

A day in the life -

• Greeting and welcoming guests/clients, in person or over the telephone; answering and referring inquiries
• Directing visitors by maintaining employee and department directories; giving instructions
• Sorting and forwarding incoming faxes and emails received to appropriate departments
• Handling incoming and outgoing couriers (including regular mail); open, stamp, sort, and label for distribution
• Maintaining stock and availability of office supplies by ordering as required
• Maintaining a safe and clean reception area by complying with procedures, rules, and regulations
• Providing support on general administrative office services and is able to refer Brokers for specialized assistance

What You Will Bring To Our Team -

• Easy going and down to have some fun
• Ready to work hard and crush goals
• Detail oriented and reliable
• Thrives in a team environment
• Excellent communication skills both verbal and written
• Level 1 Insurance License is an asset, but not required
• Secondary School Diploma
• Minimum of 1 -2 years’ experience within an office and/or administrative capacity
• Proficiency with MS Office Suite: Word, Excel, PowerPoint and Outlook

Salary Expectations –

The expected salary range for this position is $40,000 to $45,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

Why Join HUB?

• Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
• We work hard and play hard! Get ready for our Staff Holiday Parties!!
• Paid day off for your birthday – we want to celebrate you!
• Paid half a day off for volunteering in your community - HUB is a company that gives back and is active in our communities
• Room to grow within the organization
• Lots of company perks, benefits, RRSP matching and great compensation

Your future with HUB –

Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB you will become part of a rapidly growing company that offers significant opportunity for advancement.

At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.

What makes us different than all the rest?

Our Vision:

To be everywhere risk exists – today and tomorrow. Helping protect what matters most.

Our Mission:

To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.

Our Core Values

• Entrepreneurship: We encourage innovation and educated risk-taking.
• Integrity: We do the right thing every time.
• Teamwork: We work together to maximize results.
• Accountability: We measure and take responsibility for outcomes.
• Service: We serve clients, communities and colleagues.

The employment offer is contingent upon completion of a successful background check.

HUB is a company where your contributions will make a difference. We invite you to learn more about our team at www.hubinternational.com. If you require any accommodations during the hiring process, please reach out to [e-mail] to request this. Only candidates selected for an interview will be contacted.

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team [e-mail]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.