Administrative Assistant - Victoria

Associa; Victoria; Hybrid; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Hybrid Work Model

37.5 hour work week

Paid Personal Days

Sick days

Extended Health and Dental, 100%funded

Job summary

Associa in Victoria, Canada is seeking an Administrative Assistant to join our team in the Victoria office. The role provides clerical and administrative support to licensed Strata Manager(s) and acts as a liaison to 5 - 7 Strata Managers, interfacing with clients and internal teams.

The position requires a proactive, detail-oriented individual with excellent time management and multi-tasking abilities. Hybrid work is available after training, with a 37.5 hour work week and inclusive benefits.

Qualifications

• Must be a team player with good common sense.
• Excellent time management skills.
• Self-starter with exceptional organizational skills and strong attention to detail.
• Able to perform tasks independently.
• Proactive customer service skills.
• Able to utilize a multi-phone reception desk.
• Able to multi-task and meet deadlines.

Responsibilities

• Provide administrative support to Strata and Rental Property Managers.
• Compose and type routine correspondence, memos, notices, reports, etc.
• Prepare documents for Realtor and Lawyer requests.
• Process general mail-outs.
• Respond to telephone and email requests and provide information/assistance.
• Provide coverage for other Administrative Assistants/Receptionist when away.
• Prepare documents and/or forms for realtors.

Skills

Team player

Time management

Self-starter

Customer service

Attention to detail

Multi-tasking

Phone reception

Communication

Tools

Microsoft Office

Job description

We are looking for an Administrative Assistant to join our team in the Victoria office. The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.

The Administrative Assistant is integral to our team and is responsible to:

• Provide administrative support to Strata and Rental Property Managers
• Compose and type routine correspondence, memos, notices, reports, etc.
• Prepare documents for Realtor and Lawyer requests
• Process general mail-outs
• Respond to telephone and email requests and provide information/assistance
• Provide coverage for other Administrative Assistants/Receptionist when away
• Prepare documents and/or forms for realtors

• Must be a team player with good common sense

• Excellent time management skills
• Self-starter with exceptional organizational skills and strong attention to detail
• Able to perform tasks independently
• Remain positive and calm in a very busy environment
• Demonstrate strong work ethics
• Adhere to privacy and confidentiality regulations
• Exude a “can do” attitude in all undertakings and be receptive to change and challenges
• Sound knowledge of Microsoft Office programs
• Business computer experience
• Proactive customer service skills
• Able to utilize a multi-phone reception desk
• Able to multi-task and meet deadlines

• Hybrid Work Model - opportunity to combine in-office with remote work-from-home after training is completed
• 37.5 hour work week
• Paid Personal Days
• Sick days
• Extended Health and Dental, 100% funded by employer
• Certified "Great Place to Work" by employees 7 years in a row!