Administrative Assistant (Temporary)

Excel Society; Edmonton; Híbrido; CAD 40.000 - 52.000; Jornada completa

Descripción de la vacante

Excel Society in Edmonton, AB is seeking an Administrative Assistant to support employees, students, managers and HR initiatives. The role emphasizes organization, confidentiality and professional communication in a fast-paced environment.

Responsibilities include screening, scheduling interviews, onboarding, maintaining HR files, coordinating training records, and providing reception support. The ideal candidate holds a diploma in HR or admin, is proficient in Microsoft Office, and can work

Formación

• Diploma or certificate in HR, business or office admin.
• Experience in HR, admin support or office management.
• Proficiency with Microsoft Office and database systems.
• Experience handling confidential information.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize deadlines.
• Ability to work independently and with a team.

Responsabilidades

• Coordinate pre-screening, interviews and reference checks.
• Prepare employment offers, onboarding docs, and HR records.
• Maintain confidential personnel files and HR records.
• Update employee profiles, training records, and qualification reports.
• Support HR inquiries with professional responses.
• Provide reception duties and manage phones and emails.
• Coordinate schedules, meetings, room bookings and logistics.
• Prepare reports, letters and business documents.
• Maintain filing systems and record keeping.
• Order and monitor office supplies and equipment inventories.
• Assist applicants and participants with program information.
• Maintain training, certification, and student records.
• Coordinate course schedules, class lists, and instructional materials.
• Support preparation and distribution of certificates and completion records.
• Liaise with students, instructors, staff, and external agencies.

Conocimientos

Excellent communication

Interpersonal skills

Strong organization

Attention to detail

Prioritization skills

Team player

Independent work

Educación

Diploma or Certificate in HR, Business Admin, Office Admin, or related field

Herramientas

Microsoft Office Suite

Descripción del empleo

Excel Society
10216 124th St NW
Edmonton, AB T5N, CAN

Description

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking a dynamic Administrative Assistant to join our team and play a key role in supporting our employees, students, managers, and organizational initiatives.

Hours of Work : Mon - Fri 8:30a - 4:30p flex (75 hours biweekly)

Key Responsibilities:

• Complete required pre-screening, schedule interviews and complete reference checks.
• Prepare employment offers, onboarding packages, and employee documentation.
• Maintain confidential personnel files and HR records.
• Update employee profiles, training records, and qualification reports.
• Support employee communication and respond to HR inquiries professionally.
• Provide reception services, answer phones, and manage incoming emails and correspondence.
• Coordinate schedules, meetings, room bookings, and office logistics.
• Prepare reports, presentations, letters, and other business documents.
• Maintain filing systems and ensure accurate record keeping.
• Order and monitor office supplies and equipment inventories.
• Assist applicants and participants with program information and enrollment processes.
• Maintain training, certification, and student records.
• Coordinate course schedules, class lists, and instructional materials.
• Support preparation and distribution of certificates and completion records.
• Liaise with students, instructors, staff, and external agencies.

Requirements:

• Diploma or Certificate in Human Resources, Business Administration, Office Administration, or related field.
• Experience in human resources, administrative support, or office management.
• Proficiency with Microsoft Office applications and database systems.
• Experience working with confidential information.
• Excellent communication and interpersonal skills.
• Strong organization and attention to detail.
• Ability to prioritize competing deadlines.
• Ability to work independently and collaboratively.