MS Office, Grant Funding, Excel, SharePoint

Vantix Systems Inc.; Edmonton; On-site; CAD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

Daytime schedule

Reputable employer

Supportive team

Training & shadowing

Growth potential

Job summary

Randstad Canada is seeking a detail oriented Administrative Office Coordinator for Edmonton on a temporary basis. The role blends billing, data entry and reception responsibilities within a friendly, organized team environment.

You will manage invoices, enter orders in MS Dynamics/Business Central and Excel, and support daily accounting tasks. A 2+ year background in data entry or financial clerical work helps, along with strong Excel skills and ERP familiarity.

Qualifications

• 1–2 years of post-secondary education in Office Administration or related field.
• 2+ years of data entry, customer service, or billing/finance clerical experience.
• Experience in industrial, blue-collar, construction, or trades office environments is an asset.
• Proficiency with Microsoft Excel (Pivot Tables & data lookups) and Word; ERP systems like Dynamics, SAP or QuickBooks.

Responsibilities

• Billing & invoicing support: gather timesheets, sales records, and receipts to prepare, process, and send daily client invoices accurately and on time.
• Order & data management: input sales orders, purchase orders, work details, and billing adjustments into enterprise software (Microsoft Dynamics/Business Central) and Excel.
• Financial recordkeeping: assist with payments, manage vendor records, balance reports, and support daily accounting tasks.
• Front desk & reception duties: answer calls, greet visitors, order supplies, and manage general office needs.

Skills

Data entry

Customer service

Attention to detail

Organization

Proactive communication

Education

1–2 years post-secondary education in Office Administration or related field

Tools

Microsoft Excel

Pivot Tables

MS Dynamics / Microsoft Dynamics 365 / Business Central

SAP

QuickBooks

Job description

Are you a detail-oriented, multi-tasking administrative professional who loves keeping an office organized and running smoothly? We are looking for a dependable Temporary Office Coordinator in Edmonton. In this role, you will serve as the administrative anchor of the office. You will split your time between supporting daily financial billing, entering customer sales orders, organizing records, and greeting incoming guests. If you enjoy data entry, working with business systems, and being the go-to resource in a friendly team setting, this role is a great fit for you!

Advantages

• Competitive Compensation: Earn $25.00 per hour.
• Consistent Work Schedule: Enjoy a regular daytime schedule, Monday through Friday, 7:30 AM to 4:00 PM.
• Reputable Employer: Gain experience with an established industry leader in engineering and infrastructure protection.
• Welcoming Team Atmosphere: Join a supportive 6-person finance/accounting unit inside a dynamic 85-person Edmonton branch.
• Training & Shadowing: Receive step-by-step guidance, clear work instructions, and hands-on shadowing to set you up for success.
• Opportunity for Growth: Initial 3-month assignment with strong potential for long-term continuation.

Responsibilities

• Billing & Invoicing Support: Gather time sheets, sales records, and expense receipts to prepare, process, and send daily client invoices accurately and on time.
• Order & Data Management: Input sales orders, purchase orders, work details, and billing adjustments into enterprise software (Microsoft Business Central / MS Dynamics) and Excel spreadsheets.
• Financial Recordkeeping: Assist with processing payments, managing vendor records, balancing reports, and supporting daily accounting tasks.
• Front Desk & Reception Duties: Answer incoming calls, greet visitors, order office supplies, and manage general office administrative needs.

Qualifications

• Education: Completion of 1–2 years of post-secondary education in Office Administration, Business Administration, or a related field.
• Experience: 2+ years of experience in data entry, customer service, or as a financial/billing clerk.
• Experience in industrial, blue-collar, construction, or trades office environments is considered a strong asset.
• Technical Proficiency: Skilled in Microsoft Excel (intermediate functions such as Pivot Tables and data lookups) and Word. Prior experience navigating ERP systems (e.g., Microsoft Dynamics, Business Central, SAP, or QuickBooks) is required.
• Key Traits: High attention to detail, strong verbal and written communication skills, organized, dependable, and a proactive, approachable personality.

Summary

Please Note: Only qualified applicants that are being considered for this position will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.