Executive Assistant - 2 Positions Available

Government of Alberta; Edmonton; Hybrid; CAD 61,000 - 82,000; Full time

Job summary

The Government of Alberta is seeking an Executive Assistant to provide executive-level support in the Edmonton office, with 5 days per week on-site at the Queen Elizabeth II Building. Two positions are available in the Executive Council ministry.

You will manage complex calendars, coordinate budgets and procurement processes, draft communications, and support senior leadership with briefing materials and events. A relevant certificate or diploma plus four years of experience is required.

Qualifications

• One-year post-secondary certificate or diploma plus four years related experience.
• Equivalency: related education or experience considered on the basis of 1 year of education for 1 year of experience.
• Experience supporting financial administration, including tracking expenditures and reporting.

Responsibilities

• Provide executive-level support, manage complex priorities and coordinate critical activities.
• Prepare, forecast, and monitor budgets; process invoices, expense claims and procurement transactions.
• Manage complex executive calendars; coordinate appointments, agendas and briefing packages.
• Draft, proof, and coordinate correspondence and briefing materials for senior leadership.
• Coordinate action items, conduct research, and ensure deadlines and follow-ups are met.
• Maintain records and information management systems per standards.
• Develop administrative processes and support continuous improvement initiatives.
• Assist with onboarding/offboarding, IT requests, facilities coordination and HR support.

Skills

Executive support

Calendar management

Budget tracking

Communication and coordination

Education

Post-secondary certificate or diploma

Tools

Microsoft 365

SharePoint Online

Outlook

Excel

PowerPoint

OneDrive

CoPilot

Job description

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Job Information
Job Title:Executive Assistant - 2 Positions Available
Job Requisition ID:87980
Ministry:Executive Council
Location:Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date: October 12, 2026 (Updated)
Classification:Executive Support 2
Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Communications and Public Engagement (CPE) is the Government of Alberta's full-service communications, public relations and marketing Ministry.CPE offers a full suite of services including crisis communications, digital communications, graphic design, marketing and advertising, media relations, public research and engagement and translation services.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Role Responsibilities

Bring your organization, initiative and professionalism to a role where no two days are the same. As an Executive Assistant, you will provide executive-level support, manage complex priorities, coordinate critical activities, and help drive the smooth operation of a busy executive office. If you're a proactive problem-solver who enjoys making things happen, we'd love to hear from you.

Your main responsibilities of this role include:

• Prepare, forecast, and monitor budgets; process invoices, expense claims and procurement transactions; ensure compliance with financial policies, procedures and contractual requirements.
• Manage complex executive calendars and schedules, prioritize meeting requests, coordinate appointments, prepare agendas and briefing packages, and organize committee meetings and special events.
• Provide comprehensive executive support by drafting, proofing, and coordinating correspondence, briefing materials, and responses on behalf of senior leadership, ensuring accuracy, professionalism and adherence to established standards.
• Coordinate, monitor and track Action Requests, conduct research, prepare responses, identify priority items, and ensure deadlines and follow-up actions are completed in a timely manner.
• Maintain records and information management systems, including filing, records retention, archiving and document storage in accordance with information management standards.
• Develop and enhance administrative processes and procedures, provide guidance on correspondence and tracking systems, and support continuous improvement initiatives that enhance office efficiency.
• Support workplace operations through administration of onboarding and offboarding activities, staff and distribution lists, IT requests, facilities coordination and other human resource support functions.
• Serve as a key resource for colleagues and stakeholders by responding to inquiries, providing training and guidance, championing administrative best practices and supporting special projects and organizational initiatives.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.

Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Required:

One-year post-secondary certificate or diploma program and four years progressively responsible related experience or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Experience supporting financial administration, including tracking expenditures, processing transactions, assisting with budget-related reporting and working within related compliance requirements.

Experience working in an integrated Microsoft 365 environment, including professional and fulsome use of SharePoint Online, Outlook, Excel, PowerPoint, OneDrive and CoPilot.

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Selected candidates will be required to complete a written assessment.

Location – Queen Elizabeth II Building, Edmonton AB. Position will be in the office, 5 days per week.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact [e-mail] .