Administrative Assistant - Pointe Claire

Randstad Canada; Pointe-Claire; Hybrid; CAD 50.000 - 55.000; Vollzeit

Benefits dieser Stelle

Hybrid work model (3 days in office)

Salary based on experience

Bonus plans

Incentive plans

Casual and fun environment

Free parking

Zusammenfassung

Randstad Canada in Pointe-Claire is seeking an Administrative Assistant for a permanent, hybrid role. You will handle transfers, client communications, and scheduling, while ensuring compliance with internal processes and delivering strong customer service.

The role offers a Monday–Friday schedule with a hybrid model (3 days in office, 2 days from home), and salary range CAD 50,000–55,000 plus bonus plans based on experience.

Qualifikationen

• Experience in the financial services background is an asset.
• Bilingual English and French (spoken and written).
• English-speaking internal and external clients/partners/employees located outside Quebec on a daily/regular basis.
• At least 2–3 years of administrative experience.

Aufgaben

• Prepare and edit correspondence and documents.
• Manage executive schedules, appointments, and travel arrangements.
• Close follow-up on transfers and transactions using internal systems.
• Log client communications and conduct meetings.
• Respond to client inquiries professionally in person, via email or by phone.

Kenntnisse

Bilingual English and French

Attention to detail

Customer service

Microsoft Office

Tools

Microsoft Office

Jobbeschreibung

Job title: Administrative Assistant

Type: Permanent

Location: Pointe-Claire

Advantages

• Monday-Friday 8:30AM-4:30PM or 9 AM-5PM
• Hybrid model 3 days from office and 2 days from home.
• Salary 50,000$-55,000$ (based on experience)
• Bonus plans
• Incentive plans
• Value work-life balance and offer a casual and fun environment
• Convenient location with access to free parking
• Opportunity to work with a highly talented, winning team

Responsibilities

• Preparing transfer documentation and closely monitoring the progress of all transfers
• Timely processing of transactions and conducting close follow-up using internal systems
• Detailed entry of client discussions, client meetings and logging of all client communications
• Preparing and editing correspondence, communications and other documents
• Developing a keen knowledge and understanding of applicable Compliance regulations and addressing various Compliance reports
• Managing executive’s schedule, appointments, and travel arrangements
• Closely monitoring and managing executive’s emails
• Replying professionally to client inquiries either electronically, in person or by telephone
• Prepare materials required for client meetings
• Communication with clients
• Answering incoming calls, receiving and interacting with clients

Qualifications

• Experience in the financial services background an asset
• Bilingual English and French (spoken and written) or English an advanced French.
• English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
• At least 2-3 years experience of administrative skills
• Strong attention to detail
• Good customer service skills
• Knowledge of Microsoft Office (Word,, Excel and Outlook)

Summary

Why Randstad?

There are a lot of good jobs, great companies and great bosses.

At Randstad, we're here to help you find the right fit.

Diversity & Inclusion

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.

We look forward to hearing from you

For a complete list of all available jobs by division, visit www.randstad.ca.