Administrative Assistant to Imports Logistics - Dorval

Randstad Canada; Dorval; In loco; CAD 50.000 - 55.000; Tempo pieno

Vantaggi offerti da questo lavoro

Benefits available

Full training from A-Z

Growth opportunity

Friendly, family oriented workplace

Mon-Fri 8AM-5PM

Descrizione del lavoro

Randstad Canada is seeking an Administrative Assistant for Imports in Dorval to support the Purchasing Manager with importing paperwork, PO entries in MSBC, and coordination with freight forwarders and customs brokers.

The role emphasizes strong organization, bilingual English/French communication, attention to detail, and data entry accuracy as you process invoices, monitor shipments, and ensure timely release of goods.

Competenze

• Bilingual English/French (spoken and written).
• 2–5 years in an office, logistics, or import environment.
• Strong organizational skills and data entry accuracy.
• Familiarity with Microsoft Excel.
• Knowledge of Incoterms and customs paperwork is a plus.
• Able to work in a fast-paced environment.
• Good communication and attention to detail.
• Comfortable with computers.

Mansioni

• Document Management: Check commercial invoices, packing lists, bills of lading, and certificates of origin for accuracy.
• Shipment Tracking: Monitor cargo bookings and transit times and update internal records on delivery status.
• Customs Coordination: Work with customs brokers and freight forwarders to secure timely release of goods.
• Invoice, Data Processing and Wire Payments: Match supplier invoices against purchase orders and prepare supplier files for payment.
• Communication: Correspond with overseas suppliers regarding missing documents or information.

Conoscenze

Strong organizational skills

Data entry accuracy

Microsoft Excel

Good communication skills

Attention to detail

Comfortable with computers

Formazione

CEGEP diploma

Business administration

Supply chain

International trade

Strumenti

MSBC experience

Descrizione del lavoro

Advantages

What's in it for you?

• Monday-Friday 8AM-5PM
• Competitive Salary 50,000$-55,000$ (based on experience)
• A friendly, family oriented work place
• Benefits available, major medical, dental covered
• Full training from A-Z
• Never be bored with the wide variety of tasks involved
• Growth opportunity

Responsibilities

Administrative Assistant for Imports works alongside the Purchasing Manager, and other team members, and manages the paperwork of the import process. From entering the purchase orders in the MSBC system to managing all importing paperwork, and tracking of all shipments. Will work with freight forwarders and customs brokers to clear incoming goods.

Key Responsibilities:

• Document Management: Check commercial invoices, packing lists, bills of lading, and certificates of origin for accuracy.
• Shipment Tracking: Monitor cargo bookings and transit times and update internal records on delivery status.
• Customs Coordination: Works alongside another Administrative Assistant in preparing files for customs brokerage and freight forwarders to secure timely release of goods.
• Invoice, Data Processing and Wire Payments: Match supplier invoices against purchase orders and prepare supplier file for wire payment or letters of credit.
• Communication: Correspondence with overseas suppliers regarding any missing documents or information such as shipment details, answer any logistics queries.

Qualifications

• Bilingual English / French (spoken and written)
• English-speaking internal and external clients/partners/employees located outside Quebec on a daily/regular basis
• Education: CEGEP diploma or a degree in business, administration supply chain, or international trade.
• Experience: 2 to 5 years in an office, logistics, or import environment.
• Skills: STRONG organizational skills, data entry accuracy, and familiarity with Microsoft Excel.
• MSBC an asset
• Knowledge: Basic understanding of shipping terms (Incoterms) and customs paperwork is a plus.
• Able to work in a fast pace environment
• Good communication skills
• Attention to detail
• Comfortable with computers

Summary

Why Randstad?

There are a lot of good jobs, great companies and great bosses.

At Randstad, we're here to help you find the right fit.

EEO and DEI

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.