Administrative assistant - office

Municipalité de Trois-Rives; Trois-Rives; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health care plan

Free parking

Accessibility accommodations

Youth mentorship programs

Mature worker accommodations

Job summary

Municipalité de Trois-Rives in Quebec seeks a seasoned administrative professional for our government office. The role focuses on minutes, scheduling, customer service, data management, and support for financial tasks.

This permanent, full-time position requires a college-level diploma (CEGEP) or equivalent with 5+ years of experience. Fluency in French is essential, and the 30-hour work week offers meaningful community service.

Qualifications

• College level diploma (CEGEP) or equivalent in a related field.

Responsibilities

• Record and prepare minutes of meetings.

Skills

Multitasking

Oral communication

Written communication

Organization

Teamwork

Accuracy

Time management

Dependability

Due diligence

Education

College/CEGEP or diploma (1–2 years)

Tools

MS Office

Accounting software

Social Media

Adobe Acrobat Reader

Job description

• Work Term: Permanent
• Work Language: French
• Hours: 30 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 5 years or more

Work setting

• Government administration

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Provide general information to clients and the public
• Draft legal correspondence

Computer and technology knowledge

• Social Media
• Accounting software
• MS Office
• Adobe Acrobat Reader

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams
• Accounting
• Payroll services

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Time management
• Dependability
• Due diligence

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Employment terms options

• Morning

Employment terms options

• Day

Health benefits

• Health care plan

Other benefits

• Free parking available

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers mentorship, coaching and/or networking opportunities for youth

Support for mature workers

• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)