Administrative assistant

SO PRO MÉNAGE inc.; Quebec; On-site; CAD 38,000 - 48,000; Full time

Benefits offered by this job

Other benefits

Job summary

SO PRO MÉNAGE inc. in Quebec seeks an HR/administrative coordinator to support the HR department in achieving organizational goals. You will coordinate information flow, organize daily operations, train staff, and handle contracts.

You will open mail, greet visitors, manage filing systems, recruit and hire staff, maintain databases, and respond to employee questions. The role requires French language skills, a permanent position, and a 35-hour work week.

Qualifications

• No degree, certificate or diploma is required.
• 1 year to less than 2 years of experience in a related role.

Responsibilities

• Coordinate the activities of the HR department to meet organizational goals.
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Train other workers.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay calls and messages.
• Answer electronic enquiries.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Recruit and hire staff.
• Maintain and manage digital database.
• Consult with clients after sale to provide ongoing support.

Skills

Multitask

Organized

Accurate

Reliability

Time management

Dependability

Education

No degree, certificate or diploma

Job description

• Education: No degree, certificate or diploma
• Experience: 1 year to less than 2 years

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Recruit and hire staff
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support

Personal suitability

• Ability to multitask
• Organized
• Accurate
• Reliability
• Time management
• Dependability

Other benefits

• Other benefits

Support for newcomers and refugees

• Supports newcomers and/or refugees with foreign credential recognition
• Does not require Canadian work experience

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
• Work Term: Permanent
• Work Language: French
• Hours: 35 hours per week